About this role
Job title: Stores Assistant
International Facilities Services
Maun, Botswana
Contract
Posted 21 September 2026
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Job Description
- Purpose of the Role
- To administer the finances, resale and stock of the site thereby ensuring compliance with Company procedures, cost control and profit maximisation.
- Key Responsibilities 2.1. General Administration
- Reconcile the sales and complete the daily sales control sheet.
- Process petty cash and bar sales SAM entries in accordance with Company deadlines and procedures and ensure the system is current and accurate.
- Confirm and capture:
− mandays and non-residents statistics − non-client statement and total cost to client − back charge cost to client − resale (total consumption and total income) − transport − cash purchases − staff meals
- Complete the administrative and accounting returns in respect of functions and submit them to the Finance or Administration Manager, inclusive of:
− functions analysis sheet with attached invoices − cash slips − stock sheets − stock issue sheets − casual wage variations.
- Perform the daily cash-ups and cash reconciliations.
- Prepare the stock sheets and participate in the stock take.
- Update asset and inventory registers for the site ensuring that they are an accurate and up to date record of assets and inventory.
- Ensure data validation before sending it to the financial controller for processing.
- Assist with finance controls relating to stock reception when goods are received at site.
- Maintain a coherent and neat filing system.
- Ad hoc duties and support to the finance team.
2.2. Client Problem Resolution
- Provide account information to clients relating to petty cash and bar sales.
- Process client account queries relating to petty cash and bar sales.
- Rectify any errors on client accounts relating to petty cash and bar sales.
- Investigate irregularities or discrepancies on petty cash and bar sales.
2.3. Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Manage colleagues’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
KNOWLEDGE/COMPETENCE What skills, knowledge, and/or attributes are necessary to perform the role?
- Knowledge
- Payment and receipting procedures
- Accounting principles and practices
- Basic accounting principles and procedures
- Skills
- Verbal and written communication
- Computer literacy across the Microsoft suite (strong excel is required)
- Numeracy
- Interpersonal skills
- Analytical thinking
- Administrative and organization skills
- Ability to learn quickly and expand scope of functions.
- Attributes
- Integrity
- Tolerant of stress and pressure and willing to work long hours when required
- Attention to detail
- Deadline driven
- Able to manage time
- Able to prioritise
QUALIFICATION AND EXPERIENCE
- 3 year diploma in accounting/financial management and minimum of 5 year’s experience in a bookkeeping or similar financial position OR at least 7 years experience in a bookkeeping or similar financial administration position