Senior Meeting Planner

Cape Fox Endeavor is seeking a highly qualified Senior Meeting Planner. The Senior Meeting Planner position provides support in meetings and events for the 1776 Project contract. Under the supervision of the Program Manager, meeting support includes but is not limited to program administration, budget and financial analysis, meeting coordination, and administrative services for a variety of events.

The salary range (or hiring range) for this position has been established at: $100,000 - $110,000.00

The above salary range represents the company’s good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, for fulltime, benefit eligible positions we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance as well as 401K with company match.

Essential functions and responsibilities for this position include:

Program Administration

• Understand and apply government rules and regulations regarding meetings: in-person, hybrid, and virtual.
• Understand and apply security rules and regulations regarding meetings, including requirements to protect personally-identifiable information collected via the contract.
• Work well under pressure, prioritizing tasks.
• Demonstrate good public presence and the ability to interact with many types of people at different levels.
• Support quality assurance reviews to verify deliverables meet government standards.
• Support process improvement efforts to improve the efficiency and consistency of team operations.
• Prepare meeting agendas, take minutes, and document action items for follow-up.
• Support fellow staff members.
• Work with and support other contractors as needed.

Budget and Financial Analysis

• Track own labor hours and meeting ODC’s to stay within budget.
• Calculate fees and monitor costs to ensure that meetings stay on budget.
• Complete all related travel expense reports within 10 days of completion.
• Complete all necessary purchase orders in a timely manner.