Senior Executive Associate

Senior Executive Associate Jamaica

Under the supervision of the Area Representative, the Senior Executive Associate (G7) provides executive coordination and high-level administrative support to the Area Representative and the senior management architecture of the Caribbean Multi-Country Office (MCO). The incumbent is responsible for executive communications, operational coordination and specialized executive support services that facilitate the effective management of the Area Representative's office and the smooth functioning of the integrated leadership platform. The position supports the coordination of leadership processes and enables the timely flow of information, communications and administrative actions required for the effective management of the MCO. The Senior Executive Associate serves as a key coordination focal point among senior management, programme and operations teams, country-based leadership, regional partners and external stakeholders. The incumbent supports the preparation of briefing materials, consolidates information for management decision-making, monitors follow-up actions and deadlines, coordinates high-level meetings and missions, and ensures the timely submission of reports and documentation.

Summary of the key functions of the Senior Executive Associate:

• Executive Coordination and Management
• Communications and Information Management Support
• Administrative and Operational Support
• Senior Leadership Working Group Coordination Support
• Partnerships, External Relations and Representation Support
• Planning, Monitoring and Follow-up Support

This position belongs to the Senior Leadership working group. If you would like to know more about this position, please review the complete Job Description here:G7 Senior Executive Associate Jamaica.pdf

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Minimum requirements:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to business administration, public administration, communications, management, executive assistance or other relevant fields. Additional training in senior administrative and executive assistance is considered an asset.

Work Experience:

• A minimum of seven (7) years of relevant administrative, executive support or clerical work experience is required.
• Experience in planning, coordinating and delivering executive, administrative and logistical support services.
• Demonstrated experience handling sensitive and confidential information with discretion, diplomacy and sound judgment.
• Proven ability to organize, prioritize and manage multiple assignments effectively while meeting competing deadlines.
• Language

Requirements

• Fluency in English (verbal and written). Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

Desirables:

• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.
• Experience in a Front Office or Executive Office environment.
• Experience organizing meetings, workshops, conferences, missions and high-level events.
• Experience working within the United Nations system, an international organization or a development organization.
• Knowledge of UNICEF's organizational structure, administrative policies, procedures and information management systems.

Capabilities Required:

• Collaboration
• Client Orientation/Service Excellence
• Problem Solving
• Project Management
• Digital Dexterity

Eligibility Requirements:

• Applicants for positions in the General Service must be legally authorized to work in the duty station where the MCO position is located. Candidates must hold and upload a valid CARICOM Skills Certificate when applying to positions located in a CARICOM Member State outside of their country of nationality, and are accountable for taking the respective steps for the verificatio