Regional Inventory Controller

Regional Inventory Controller

Location- Tanzania

Supply Chain at Jaza Energy is a fun, fast-paced, agile and people-focused business.

Within the supply chain function, we believe in the motto "We win through our people".

The Inventory Controller owns end-to-end stock integrity at the regional fulfillment centre. The role exists to eliminate stock inaccuracies, enforce transaction discipline, and establish a controlled, auditable inventory environment aligned to the inventory management system and Finance.

This is a build role. Ownership is absolute across inbound, storage, outbound, and reverse logistics.

If you are looking for a change and ready to make a difference… We are looking for you.

Reporting to: Regional Operations Lead (dotted line to Country Transport Coordinator)

If this sounds like a team you would like to join… Keep reading.

Expectation:

• Zero reliance on adjustment-based workarounds
• Stock accuracy consistently above 98 percent across all categories
• All inventory movements executed through valid IMS transaction types
• Cycle count programme executed without gaps across all item classes
• Reverse logistics fully controlled with clear ownership, tracking, and closure
• Audit readiness maintained at all times with full documentation and controls
• Full traceability of serialized inventory across inbound, storage, and outbound
• Real-time alignment between IMS records, physical stock, and QBO valuation
• Warehouse zoning fully enforced with no mixed or undefined inventory locations
• Reporting is accurate, timely, and decision-ready for Supply Chain and Finance

Duties & Responsibilities :

1. Inventory execution and control

• Own end-to-end inventory integrity from inbound receipt to outbound dispatch and returns
• Ensure all stock movements are system-led, validated, and fully traceable
• Eliminate manual workarounds and enforce transaction discipline across all flows

2. Inbound and receiving discipline

• Receive all inbound shipments against approved POs with full verification of quantity, serial numbers, and condition
• Execute serialized GRNs in the inventory management system with strict PO linkage and three-way match validation
• Quarantine all non-conforming inventory with immediate exception logging
• Coordinate inbound scheduling to ensure readiness across dock, labour, and storage zones
• Capture landed cost inputs and share with Finance for reconciliation

3. Warehouse structure and inventory organisation

• Maintain strict six-zone warehouse structure (Z1 Inbound Staging, Z2 Available Stock, Z3 Kitting and Outbound, Z4 Returns and Repairs, Z5 Obsolete and Scrap and Z6 Quarantine)
• Enforce bin-level location control with accurate inventory management system mapping at all times
• Maintain clear segregation across usable, repair, quarantine, and scrap inventory

4. Outbound and fulfillment discipline

• Execute picking, packing, and staging aligned to S&OE deployment plans
• Validate all outbound loads through system, physical, and documentation checks
• Maintain forward visibility of deployment demand and flag stock risks early
• Ensure complete and accurate outbound documentation before dispatch
• Enforce IMS-based order execution across all internal stakeholders

5. Reverse logistics ownership

• Own intake, classification, and system update of all returned inventory
• Apply condition-based zoning and same-day IMS updates for all returns
• Capture structured reason codes to support variance and performance analysis
• Manage supplier return processes through to credit closure
• Maintain a live returns tracker with full visibility and accountability

6. Inventory audit and cycle counting

• Design and execute a tiered cycle count programme across all inventory classes
• Conduct quarterly full reconciliations with documented root cause analysis
• Investigate and resolve all variances with clear accountability
• Maintain a detailed inventory movement log with full transaction traceability
• Monitor and control transaction reversals with strict justification and escalation

7. Inventory management system data discipline and systems control

• Enforce strict use of IMS transaction types across all inventory activities
• Maintain full alignment between IMS structure and physical warehouse layout
• Enforce role-based access and approval workflows
• Surface system issues and gaps to Inventory Coordinator and Tech teams
• Support training and adherence to system usage standards

8. Performance reporting and Finance interface

• Deliver weekly reports including SOH, GRN status, cycle count adherence, and transaction logs
• Produce monthly variance and write-off reports with full documentation
• Support Finance in reconciliation across IMS, physical stock, and QBO
• Track and report inventory aging and risk categories
• Ensure all reporting is proactive, accurate, and aligned to decision cycles

9. Safety, compliance and standards

• Enforce lithium battery storage and safety protocols
• Maintain warehouse safety standards across layout, PPE, and access
• Act as DRI for warehouse SOPs and work instruction updates
• Ensure compliance with HSSE, audit, and regulatory requirements

Requirements

• Proven ability to manage serialized, high-value inventory environments

• Hands-on experience with cycle count programme design and execution

• Commercial awareness of inventory impact on cost, loss, and working capital

• Strong understanding of inventory reconciliation across system, physical, and financial layers

• Ability to produce accurate, decision-grade reports for operational and finance stakeholders

• Experience enforcing SOPs and process discipline in warehouse environments

• Strong problem-solving capability in high-pressure, execution-driven environments

• Experience operating in emerging market conditions with infrastructure and system constraints

• Strong cross-functional collaboration with Procurement, Finance, Operations, and Tech

• Strong working knowledge of IMS or WMS systems with strict transaction discipline

• Must have skills

• communication

• team work skill

Qualifications

• 3 to 5 years of warehouse operations experience with direct ownership of stock accuracy

• Degree or HND in Supply Chain, Logistics, Procurement, Business Administration, or Engineering

• Hands-on experience with IMS, WMS, or ERP systems such as SAP or Oracle

• Proven track record in cycle counting, variance analysis, and reconciliation processes

• Proficiency in Excel or Google Sheets for reporting and analysis

• Experience working with Finance on inventory valuation and reconciliation

• Familiarity with HSSE standards in warehouse operations, including battery handling

• Let's take the first step towards joining our team