Procurement Technical Coordinator

Procurement Technical Coordinator

Location: Port Harcourt, Rivers

Responsibilities

• Identify potential subcontractors through market research and supplier evaluation.
• Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
• Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
• Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
• Collaborate with legal and compliance teams to review and approve subcontract agreements
• Maintain a database of subcontract agreements and associated documentation.
• Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
• Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
• Select Vendors for the assigned PR(s) by the Departmental Head based on the requested items and the vendor’s expertise.
• Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
• Track and report on subcontractor expenditures against budgeted costs.
• Identify opportunities for cost savings and efficiency improvements.
• Assist in the preparation of cost estimates for subcontracting requirements
• Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
• Prepare regular reports on subcontract performance, expenditures, and compliance.
• Prepare the RFQ in the standard format with all relevant details, including the Bid Closure Time & Date, Special Conditions (if any), etc.
• Send out the RFQ to the selected vendors (from Desicon bids ID) marking internal colleagues (as necessary) in Blind Copy.
• Verify the PO for all terms & conditions and submit for further approvals.
• Identify and assess potential risks associated with subcontractor relationships.
• Develop mitigation plans to address identified risks.
• Monitor and report on risk status and mitigation efforts.
• Always look for ways and methods to improve the efficiency of the department, implement them with consultation and approvals of colleagues and HODs
• Provide support to Estimations Department during the bidding phase
• Any other relevant task, as shall be assigned by the Procurement & Subcontracts Manager
• Negotiate the Prices with the Selected Vendor (TBE and/or Commercial Basis).
• Wherever needed, request for TBE (Technical Bid Evaluation) by the Requested or by any competent authority as nominated by him/her.
• Receive the submitted offers from Dept. Head or Coordinator and analyze them by filing the Data in Vendor Commercial Evaluation Form.

Application Closing Date

Not Specified.