Manager of Gift Accounting & Advancement Services

Tougaloo College Job Posting

Position Summary

Reporting to the Vice President for Institutional Advancement & Strategic Partnerships, the Manager of Gift Accounting & Advancement Services is responsible for the accurate recording, receipting, reconciliation, and reporting of all charitable gifts to Tougaloo College -- including annual gifts, major gifts, endowments, scholarships, pledges, planned gifts, grants from private sources, and gifts-in-kind. The Manager serves as the bridge between the Division of Institutional Advancement and the Office of Fiscal Affairs, ensuring that donor intent, restricted-fund compliance, and audit-ready documentation are maintained for every dollar received.

Duties

• Record and receipt all gifts and pledges in the donor database in accordance with IRS regulations, CASE reporting standards, and FASB guidance on contribution accounting.

• Reconcile Advancement gift records with the Business Office general ledger monthly, resolving discrepancies and documenting adjustments.

• Assist the Director of Donor Sponsored Scholarships with administration of endowment and scholarship fund records, including gift agreements, spending restrictions, and named-fund compliance; track fulfillment of donor intent.

• Prepare recurring and ad hoc reports: monthly gift activity, campaign progress, endowment stewardship reports, VSE/CASE survey submissions, and Cabinet- and Board-level fundraising summaries.

• Maintain audit-ready documentation for all restricted gifts and support the Grants Accountant with annual audits, federal compliance reviews (including Title III-related inquiries), and accreditation reporting.

• Manage pledge schedules, reminders, and write-off recommendations; process matching gifts and electronic, stock, and planned gift transactions.

• Safeguard donor data integrity, confidentiality, and database hygiene; establish written gift-processing procedures and internal controls.

• Support stewardship by generating timely acknowledgment letters and donor fund statements, in coordination with the Director of Development and Donor Relations.

• Perform other duties as assigned by the Vice President for Institutional Advancement & Strategic Partnerships.

• Required Knowledge, Skills and Abilities

• Bachelor's degree in accounting, finance, business, or related field required; CPA, or experience in nonprofit/fund accounting, strongly preferred.

• 3–5 years in gift processing, advancement services, or nonprofit accounting; higher education or HBCU experience a plus.

• Working knowledge of donor CRM systems (e.g., Raiser's Edge, Blackbaud) and financial ERP systems; strong Excel skills.

• Demonstrated understanding of restricted-fund accounting, endowment administration, and IRS charitable-substantiation rules.

• Exacting attention to detail, discretion with confidential information, and the ability to produce reliable reports in advance of deadlines.

• Date of Position Opening

• 2026-09-25

• Salary

• Commensurate with experience