About this role
Administrative Assistant
Position Details
Posting Summary
Position Title Administrative Assistant
Posting Number AS1174P
Subdivision School of Health Professions
Division Col.
Health Professions & Sci.
Department Physician Assistant Program
Location
Erie, Pa
Position Summary
The Administrative Assistant will provide secretarial and administrative support for the Physician Assistant Department. This position is expected to perform multiple duties requiring organization and judgement. Candidates must be able to support and promote the University’s Mission.
This position works under supervision from the Academic Program Director.
ESSENTIAL FUNCTIONS:
- Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
- Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
- Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
- Partners with the academic unit program director to process graduates’ licensure and credentialing paperwork.
- Provides assigned academic unit assistance with inquiries, data (as appropriate), exam proctoring, and onboarding requirements for clinical partners.
- Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.
- Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
- Assists academic unit program with event planning and coordination.
- Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.
- Performs other duties as assigned within the scope and responsibility and requirements of the job.
SUPERVISORY RESPONSIBILITIES: This position works under limited supervision but may receive instruction from and support other professionals. This position may assign and check work of student workers and graduate assistants.
CONTACT WITH OTHERS: Internal: Has contact with administrators of all levels, faculty, staff, and students, exchanging information and resolving problems, and responding to requests for service. External: Has contact with general public, responding to inquiries or arranging meetings, and securing information.
Required Qualifications
Requirements include a high school degree or equivalent; previous experience with administrative support roles and data collection; excellent time management and organizational skills; excellent professional written and oral communication skills; the ability to maintain the confidentiality of student information; proficiency in Microsoft Word and Excel; and the ability and willingness to support a team of nine faculty members. The successful candidate must be able to support and promote the University’s Mission.
Preferred Qualifications
Previous experience working with an accredited academic program and/or working in healthcare administration and/or hospital systems.
Physical Demands
Must be able to meet the physical demands associated with a busy academic environment.
Exempt Status Non-Exempt
Position Classification Support Office
Position Type Staff
Employment Status Full-Time
Position Length 12M
Hours per Week 37.5
Work Schedule M-F 8-4:30
Shift 1st
Documents Needed To Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Erie, Pennsylvania Campus
Erie, Pennsylvania 16541
Ruskin, Florida Campus
Ruskin, Florida 33573
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