About this role
Duties/Main Purpose of the Position
The Zonal Administrator will be expected to perform administrative duties relating to operations and human resources and will be required to follow up with the necessary stakeholders when required. Managing of the warehouse, stock levels, security personnel, maintenance personnel and HT vehicles
for the OpCo.
Job Specifications/Minimum and Preferred Requirements
Business Degree
Business management administration degree
Professional Experience
No prior professional experience required; exposure to project or
administrative work is an advantage
Any Other Specifications
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Strong interest in telecoms infrastructure and project delivery.
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Ability to work independently and in a team.
Any other skills required
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Good organizational and document management skills.
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Strong communication and interpersonal skills.
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Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
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Willingness to learn and adapt quickly.
Competencies
Knowledge
Microsoft Office
Reporting
Planning and organising
Contract administration
Planning and assistance with budgeting
Quality assurance
Competencies
Attention to detail
Culture and change champion
Analytical thinker
Results-focused
Planning and organisation
Complex problem-solving
supporting teams
Innovation
Effective communication
Behavioural strengths
Good time management
Ability to prioritise
Key Duties of this Role
Leadership and Personnel Management
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Good team worker
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Responsible for self-study and development
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Ensuring excellent co-ordination with operations
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Taking responsibility for meeting and prioritising personal objectives/deadlines
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Supplying information to supervisor concerning personal achievements, personal/team
challenges• Managing team meetings and contributing to specialist/technical fields, if necessary
Governance
Ad Hoc and Operational Meetings
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Working towards achieving the operational objectives that have a significant impact on thedepartmental results
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Setting up and managing ad hoc meetings to meet daily operational requirements when necessary
Escalation Process
- Resolving situations when managerial input is required in accordance with the problem-solving procedures laid down
Operating Company
- Devising and implementing operational changes and providing an assessment of the impact upon the user
Performance
- Improving productivity and quality by implementing best practice initiatives
Reporting
- Supplying information to supervisor (if applicable) with regard to the progress achieved within the department based on the assessment criteria laid down by the organisation
Operational Supplies
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Participate in assessing the requirements for office supplies, equipment, hardware, and consumables
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Manage the warehouse and stock-taking
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Update the regional inventories of all HT assets (equipment, hardware, and furniture)
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Manage the office with regard to equipment/hardware, and consumables
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Assist with drafting and layout of technical documentation (TPF, job orders, CR, etc.) under the supervision of FMS and ensuring their distribution for publication
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Accurate filing of all technical and administrative documentation
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Follow-up with the site leasing companies about their problems and any rent payments due
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Follow-up on the ‘Snel’ invoice payments of the sites
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Follow-up regional tax payments and tax demands: IRL/TRA/TI
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Support maintenance personnel and G4S security officers
Key Performance Indicators
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Ensuring compliance with HT processes, policies, and procedures
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Living Helios Towers (HT) values
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Value created by stakeholder commitment
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Value created by process improvement