YES Learner: Training & Learning Administrator

Job Details

Department other

Minimum experience Entry Level

Company primary industry Automotive

Job functional area Training

Salary

R66 000 - R72 000 per annum

EE Status Only open to EE candidates

Job Description

Position Title: YES Learner: Training & Learning Administrator

Location: Century City, Cape Town (100% Office-Based / No Regional Travel)

Contract Type: 12-Month Fixed-Term Contract (YES Programme)

Stipend: R6 000.00 per month fixed

Department: Learning & Development in a Motor Retail / Automotive Dealerships Sector

CRITICAL ELIGIBILITY NOTE: Applicants must NOT have participated in or been registered on a YES Learnership Programme before. If you have previously been registered on a YES initiative, you are automatically disqualified and must NOT apply.

Company Profile

Our employer is a leading and stable motor retail group with multiple car dealerships across the country. Operating within a fast-paced and highly customer-centric environment, we are seeking an agile thinker and worker who can successfully multi-task and meet multiple deadlines without losing focus.

Position Purpose

The YES Learner: Training & Learning Administrator will provide entry-level administrative support for training, learnerships, and employee development activities. This role is focused on day-to-day coordination, tracking, and thorough record-keeping to support regional operations within a lean, professional Training, Learning, and Development team.

Minimum Requirements

• YES Eligibility: Must NOT have any prior registration or participation in any YES initiative.
• Qualifications: Grade 12 (Matric) plus a completed Human Resources or Learning & Development qualification is required.
• Core Skills: Strong organizational skills, robust administration capabilities, and high computer literacy.
• Communication: Good verbal and written communication skills.
• Attributes: A good, positive, willing-to-learn attitude.
• Team Fit: A humble team player who is eager to learn while applying their knowledge and adding value to the team.

Key Responsibilities (Learner Level)

• Training Coordination Support: Assist with scheduling training dates, booking venues, and sending out invitations and reminders to staff; help register and enrol employees onto standard training courses and e-learning pathways.
• Learner Administration & Tracking: Monitor daily attendance for training programmes, follow up on absenteeism, capture learner information in the SAGE HR system, and accurately file signed learner agreements.
• Logistics Support: Help arrange travel logistics, including booking transport and accommodation for employees attending training, and distribute travel itineraries and venue details timeously.
• Portfolio of Evidence (POE) & Certification Tracking: Follow up with staff to collect outstanding Portfolios of Evidence (POEs) and training certificates, keeping an accurate checklist of completed modules.
• Systems & MERSETA Administrative Support: Assist in compiling documents for MERSETA registrations and mentor allocations; track weekly employee progress on basic e-learning and Dealer Standards platforms.
• Financial & General Administration: Help load purchase requisitions for training invoices and route them for approval; compile basic weekly attendance and training progress reports for the L&D Manager.

Key Performance Indicators (KPIs)

• Accuracy and neatness of training records and digital files.
• Timeous distribution of training schedules, invites, and travel logistics.
• Follow-up efficiency on outstanding POEs and e-learning modules.
• General administrative support readiness for Skills Development and B-BBEE audits.

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