Workplace Specialist

About the Role A contract Workplace Specialist will support a workplace transformation pilot in California, observing how employees engage with newly designed office environments and capturing qualitative insights to inform future planning. This role suits someone who is highly attentive, curious about human behavior, and comfortable documenting patterns in movement, collaboration, and responses to different workspace conditions. What You'll Do

• Observe participant interactions across office layouts, furnishings, technology, and shared work areas during scheduled workshop sessions.
• Record detailed digital notes using established templates, ensuring observations are organized, accurate, and useful for analysis.
• Assess behavioral trends related to movement, multitasking, collaboration, distractions, and responses to changing workplace conditions.
• Identify recurring themes and translate observed behaviors into insights about usability, flow, employee experience, and environmental effectiveness.
• Contribute findings during team discussions to help shape recommendations for workspace design and operational improvements.
• Maintain a discreet and attentive presence during sessions while allowing participants to engage naturally with the environment.
• Adjust quickly to evolving workshop formats, rotating activities, and changes in project approach throughout the pilot.
• Support observation of larger group sessions where participants may move between stations and engage in multiple activities. What We're Looking For
• Experience or academic exposure in psychology, behavioral research, UX research, sociology, anthropology, workplace strategy, or a related field.
• Strong note-taking and documentation skills with the ability to capture qualitative observations clearly and consistently.
• Ability to recognize patterns in human behavior and provide thoughtful interpretation beyond basic activity tracking.
• Comfort working in a quiet, observational role without directly leading participant activities.
• Adaptability in dynamic environments where schedules, layouts, and processes may change during the engagement.
• Professionalism and attention to detail when working with groups in active workplace settings.
• Interest in employee experience, workplace culture, and how physical environments influence behavior. Compensation & Benefits
• Salary: 23.75 - 27.50 USD per hour.
• Location: Santa Clara, CA.
• Employment type: Temporary / Contract.
• Benefits include medical, vision, dental, and life and disability insurance; Hired contract/temporary professionals are eligible to enroll in our company 401(k) plan.