Workplace Operations Coordinator

Job title: Workplace Operations Coordinator

Remote type: Not Remote Locations: NY 55 Thomas St Time type: Full-time Job requisition id: R222048

Sobre la función

• Provides onsite coordination for workplace facilities, corporate operations, building operations, conference services, vendor management, and workplace experience programs across the New York campus.
• Serves as a primary point of contact for employees, business partners, vendors, Engineering, Security, Facilities Planning, Global Events, and building management.
• Coordinates service requests, workplace projects, event support, maintenance activities, and operational readiness initiatives Lo que haces

Building Operations & Facilities Support · Coordinate preventative and corrective maintenance activities and manage facility service requests. · Conduct routine building inspections and workplace readiness audits. · Support HVAC, plumbing, electrical, janitorial, pest control, painting, signage, flooring, and life-safety related requests. · Monitor campus appearance, code compliance, storage areas, and operational standards.

Customer Service & Service Request Management · Manage and route requests received through phone, email, and ticketing systems. · Track requests through completion and ensure service-level expectations are achieved. · Serve as a trusted workplace resource and maintain strong business partner relationships. · Provide hands-on operational support when needed.

Conference Rooms, Events & AV Support · Coordinate conference room reservations, room configurations, and audiovisual requirements. · Support executive meetings, town halls, conferences, and workplace events. · Partner with Global Events, Catering, and Technology teams to deliver successful events. · Support conference center technology and event-day operations.

Vendor Management & Workplace Services · Coordinate building service vendors, contractors, recycling, donation, and destruction programs. · Schedule recurring services and monitor vendor performance. · Manage vendor access, escorts, work execution, and service quality. · Build strong relationships with internal and external service providers.

Furniture, Moves & Workplace Projects · Coordinate furniture installations, repairs, reconfigurations, and workspace changes. · Support office moves, occupancy changes, and workplace projects. · Assist with transportation of furniture, fixtures, equipment, and materials. · Maintain organized storage, staging, and inventory areas.

Administration, Compliance & Reporting · Maintain maintenance records, service reports, workplace documentation, and operational metrics. · Support purchase orders, invoices, vendor documentation, and reporting. · Maintain workplace information on company communication platforms. · Support emergency preparedness, compliance programs, and business continuity activities.

Quién eres · 3+ years of workplace operations, facilities, corporate operations, building operations, or customer service experience. · Strong organizational, communication, and problem-solving skills. · Experience with service request platforms, vendor coordination, and workplace projects. · Ability to manage multiple priorities while delivering exceptional customer service. · College degree preferred.

Physical Requirements · Ability to walk throughout office buildings and conduct inspections. · Ability to move furniture, equipment, and materials up to 60 pounds. · Ability to support event setups, workplace projects, and operational activities.

About Us At Gap Inc., we’re more than the clothes we make. We’re a collective of brands united by the belief that real people can (and should) drive real change. We’re a company that’s been synonymous with equality and inclusivity since our founding. The first of our industry to translate our commitment to sustainability into true accountability.

Made stronger by our global team’s unique personalities, passions and pride, we set out every day to make the world a bit bolder and a bit brighter.