Workplace Operations Assistant

Job title: Workplace Operations Assistant

About the Role Whova is hiring a Workplace Operations Assistant to support vendor relations, procurement, inventory management, and facility and people operations. The role requires in-office work in San Diego and a proactive approach to everyday business operations.

What You'll Do

• General office management tasks.
• Coordinate with external vendors and service providers for office-related services (e.g., maintenance, catering, office supplies).
• Help manage the procurement process, including new vendor search and comparison, negotiation, purchase order handling, and tracking of deliveries.
• Track office and inventory status, ensuring adequate stock levels of supplies and equipment, accurate reconciliation, and timely repairs and replacements.
• Assist the HR/finance teams in executing office-based events, onboarding logistics, lunch catering, shipping, invoicing, and customer interactions.
• Work with IT team for software purchases, negotiations, renewals, documentation, installations, internal communications, etc.
• Support day-to-day facility operations, including maintenance requests, equipment tests, identifying and handling safety and compliance issues.
• Coordinate office moves, expansion projects, office equipment installation and repairs, and other workspace planning.
• Provide general administrative support for business operations across all departments and help improve office policies and procedures to enhance overall efficiency.

What We're Looking For

• 1+ years of experience in workplace operations, office management, and administrative roles
• Business negotiation and problem-solving skills
• Strong organizational and time-management skills, detail-oriented, self-disciplined, and self-learning
• Initiative and proactive; willing to work hard and take feedback
• Business acumen and the ability to professionally interact with people inside and outside the company
• Strong work ethic with a high desire to accomplish assigned objectives successfully
• Ability to multitask in a fast-paced office environment with well-honed time-management skills
• Required Education: Bachelor’s Degree

Compensation & Benefits Salary: $45K-$46K per year, based on experience in facility and equipment management, business operations and related areas.