Warehousing, Administration & Systems Graduate

1. POSITION PURPOSE The purpose of this internship is to provide a recent graduate with practical experience in warehouse operations, administration and business systems within the wine industry.

The graduate will gain exposure to day-to-day warehouse activities, stock control, data capturing, system administration and general supply chain processes while supporting the team in maintaining accurate and efficient operations.

2. KEY RESPONSIBILITIES Warehouse & Stock Administration

• Assist with daily warehouse administration and stock control activities.

• Capture and maintain accurate stock movements on the relevant systems.

• Assist with stock counts, reconciliations and investigations of discrepancies.

• Assist with receiving, dispatching and movement of stock.

• Ensure warehouse documentation is completed and filed correctly.

• Assist with monitoring stock levels and identifying variances.

• Support the warehouse team with general administrative requirements. Systems & Data Management

• Assist with capturing and maintaining information on the SAGE and other operational systems.

• Ensure system information is accurate, complete and up to date.

• Assist with identifying and correcting data discrepancies.

• Generate basic reports from systems as required.

• Assist with maintaining master data and product information.

• Support the implementation and improvement of system processes.

• Identify opportunities to improve efficiency through better use of systems and data. Administration

• Assist with general departmental administration.

• Maintain accurate filing and record-keeping.

• Assist with processing invoices, delivery notes, stock documentation and other relevant records.

• Assist with preparing reports, spreadsheets and presentations.

• Provide administrative support to the Supply Chain and Warehouse teams.

• Ensure all documentation is processed accurately and timeously.

3. CONTINUOUS IMPROVEMENT

• Identify opportunities to improve warehouse and administrative processes.
• Assist with documenting standard operating procedures.
• Support projects aimed at improving stock accuracy and system efficiency.
• Assist with analysing operational data and preparing recommendations.
• Participate in projects involving warehouse, administration and systems.

4. QUALIFICATIONS & EXPERIENCE

Minimum Qualification:

• Relevant qualification in Warehousing, Logistics, Supply Chain, Business Administration, Information Systems, Operations Management or a related field.

Experience

• Previous work experience advantageous

• Previous exposure to warehousing, administration, ERP systems or data management will be advantageous.

• 5. SKILLS & COMPETENCIES

• Good computer literacy, particularly Microsoft Excel.

• Strong administrative and organisational skills.

• Good attention to detail and accuracy.

• Ability to work with numbers and data.

• Interest in business systems and technology.

• Good communication skills.

• Ability to work independently and as part of a team.

• Strong problem-solving skills.

• Willingness to learn and develop.

• Ability to work in a fast-paced operational environment.

• 6. PERSONAL ATTRIBUTES The successful candidate should be:

• Eager to learn and develop professionally.

• Reliable and accountable.

• Detail-oriented and organised.

• Proactive and willing to take initiative.

• Adaptable and willing to assist across different areas of the business.

• Professional in their approach.

• Interested in improving processes and finding practical solutions.