Warehouse & Inventory Manager – Gujarati/Hindu Speaking

Job Title: Warehouse & Inventory Manager – Gujarati/Hindu Speaking

Location: Kenya

Eligibility: Open to Kenyan nationals only

Note: Fluency in Gujarati or Hindi is a required skill for this role due to the nature of supplier communications and stakeholder engagement.

Location: Nairobi, Kenya

We are seeking an experienced Warehouse & Inventory Manager to oversee stock control, warehouse operations, consignment stores, showroom inventory, and equipment traceability.

Key Responsibilities

• 1. Stock Management & Warehouse Control

• Oversee stock receiving, inspection, storage, issuing, returns, and transfers.

• Ensure all stock movements are accurately recorded in Odoo on the day of movement.

• Conduct regular stocktakes, investigate variances, and coordinate adjustments with Finance.

• Monitor stock levels, expiry dates, ageing, and replenishment needs.

• Maintain proper storage, safety, traceability, and inventory records.

• 2. Showroom Stock & Team Supervision

• Reconcile showroom and POS stock and conduct weekly counts.

• Supervise, train, and allocate duties to storekeeping staff.

• Improve warehouse organisation, stock handling, and operating procedures.

• 3. Consignment Store Management

• Maintain accurate records of consignment locations, agreements, and stock levels.

• Track stock placements, transfers, usage, returns, and customer confirmations.

• Reconcile monthly consignment stock and ensure timely invoicing of verified usage.

• Investigate discrepancies, losses, and inactive stock.

• 4. Demonstration Units & Customer Equipment

• Maintain records of demonstration units, samples, spare parts, and customer-owned equipment.

• Track equipment issuance, location, condition, and expected return dates.

• Coordinate technical inspections with Biomedical Services and follow up on overdue returns.

• Ensure customer equipment is separately recorded and traceable.

• 5. Equipment & Spare Parts Coordination

• Coordinate with Biomedical Services, Procurement, Finance, Order Processing, and Dispatch.

• Ensure spare parts movements are linked to authorised service jobs.

• Confirm stock readiness before dispatch, including required approvals and technical clearance.

• 6. Controls & Reporting

• Prevent undocumented stock movements and quarantine damaged or suspect items.

• Submit stock adjustment and write-off requests for independent Finance review and approval.

• Provide daily exception reports, weekly inventory updates, and monthly consignment reconciliations.

• Track discrepancies, assign responsibility, and ensure timely resolution.

• 7. First 30-Day Priorities

• Complete stock and equipment handover.

• Verify opening stock balances and reconcile showroom and consignment records.

• Resolve unposted stock movements.

• Establish a stock-count calendar and submit a warehouse improvement plan.

Requirements

• Requirements:

• Bachelor’s Degree or Diploma in Supply Chain, Inventory Management, Warehousing, or a related field.

• 3–5 years’ relevant experience.

• Proficiency in Odoo or a similar ERP system.

• Strong stock reconciliation, reporting, and team leadership skills.

• Medical equipment inventory experience is a MUST.

• Hindi or Gujarati speaking skills preferred for effective communication with business owners and key suppliers