About this role

Warehouse Assistant

We are currently recruiting a Warehouse Assistant based in Yobe State.
The Warehouse Assistant supports the day to day warehouse operations by receiving, storing, and issuing goods, maintaining accurate inventory records, monitoring stock levels, and ensuring proper storage conditions.
The role assists in stock control, dispatch activities, warehouse documentation, and loading / unloading operations while ensuring compliance with ACF warehouse management procedures to support efficient and timely project delivery.

Mission 1: Manage Inventory and Stock Control:

Receive, inspect, and verify all incoming and outgoing goods, ensuring accuracy in quantity, quality, and supporting documentation.
Immediately report any discrepancies, damage, losses, quality concerns, or documentation issues.
Maintain accurate and up-to-date inventory records, including Stock Follow-Up (SFU) reports, bin cards, stock cards, stock registers, and other inventory documentation.
Monitor stock levels and minimum stock thresholds, anticipate shortages, and recommend replenishment actions based on consumption trends.
Review stock thresholds regularly and provide recommendations for adjustment based on stock utilization patterns.
Conduct monthly physical inventory counts and participate in ad hoc stock counts when required.
Prepare and submit inventory reports and SFU reports in a timely manner.
Identify slow-moving, obsolete, damaged, expired, or unused stock and report findings for appropriate action.
Monitor expiry dates of food, medicines, and other time-sensitive items, ensuring compliance with First Expiry First Out (FEFO) principles and proper stock rotation.
Ensure programme stock is released and utilized within applicable grant implementation timelines.

Mission 2: Manage Warehouse Operations and Storage Conditions:

Ensure compliance with ACF warehouse management procedures, KitLog standards, and inventory control requirements.
Control access to storage facilities and maintain custody of warehouse keys in accordance with security procedures.
Maintain clean, organized, secure, well-ventilated, and accessible warehouse facilities.
Arrange stock systematically to facilitate efficient storage, stock counting, handling, and movement.
Conduct and record daily warehouse temperature and humidity monitoring.
Ensure proper segregation and safe storage of food items, non-food items, pharmaceuticals, and hazardous materials.
Identify, segregate, and document damaged, contaminated, infected, or expired products and escalate issues appropriately.
Coordinate the disposal of expired, damaged, or contaminated items in collaboration with logistics and programme teams.
Ensure warehouses remain free from pests and coordinate fumigation and pest-control activities as required.
Update inventory databases and warehouse management systems as required.

Mission 3: Manage Documentation, Dispatch, and Cargo Movements:

Prepare, process, and maintain all warehouse and dispatch documentation, including Stock Request Orders (SROs), Delivery Notes (DNs), Waybills, Goods Receipt Notes (GRNs), and other related records.
Ensure complete, accurate, and timely documentation of all stock transactions and warehouse activities.
Verify that authorized requestors physically inspect requested items and sign the required documentation before stock release.
Coordinate and monitor stock dispatches to programme locations and other destinations, ensuring timely and accurate deliveries.
Maintain proper filing and archiving warehouse records in accordance with organizational procedures.
Support the preparation and issuance of shipping and cargo documentation as required.

Mission 4: Supervise Warehouse Personnel and Operational Activities:

Supervise and coordinate the daily activities in the warehouse, casual laborers etc
Oversee loading and unloading operations and ensure compliance with warehouse safety and operational standards.
Manage daily worker requests, attendance records, and supporting documentation for casual workers, and verify records for payment processing.
Act as a backup resource during staff absences and provide support across logistics and warehouse functions when required.

Mission 5: Ensure Coordination, Reporting, and Continuous Improvement:

Maintain effective communication with procurement, logistics, programme, and finance teams regarding deliveries, stock movements, and warehouse activities.
Coordinate with procurement teams to track incoming shipments and plan warehouse receipts accordingly.
Prepare and submit stock status reports, inventory reports, discrepancy reports, and other warehouse performance reports as required.
Promptly report warehouse risks, losses, operational challenges, and compliance concerns to the Logistics Manager or designated supervisor.
Support continuous improvement initiatives aimed at enhancing warehouse efficiency, inventory accuracy, and overall supply chain performance.
Position Requirements
Higher National Diploma (HND), or Bachelor’s Degree in Logisti

Warehouse Assistant