VM Project Assistant Manager

VM Project Assistant Manager

Position

Project Management

• Lead the planning, production, and execution of VM projects including concept stores, pop-ups, window installations, in-store animations, and events.
• Manage project timelines, milestones, budgets, and resource allocation from briefing through installation and dismantling.
• Ensure all projects are delivered on schedule, within budget, and according to brand standards.

Production & Execution

• Oversee material sourcing, prototyping, logistics, installation, and on-site execution.
• Coordinate with production agencies, contractors, and suppliers to ensure high-quality output and flawless execution.
• Monitor production quality and resolve any technical or operational issues during development and installation.

Creative & Brand Alignment

• Partner closely with Marketing, Retail, and Central Creative teams to translate brand concepts into physical environments and experiences.
• Ensure all executions reflect the brand’s image, craftsmanship, and luxury positioning.
• Review technical drawings, mock-ups, and material samples to maintain design integrity and feasibility.

Vendor & Stakeholder Management

• Identify, negotiate with, and manage external vendors, agencies, and production partners.
• Build strong relationships with internal stakeholders including Retail, Store Planning, Supply Chain, Finance, and other regional stakeholders
• Provide clear communication and regular project updates to all relevant parties.

Budget & Compliance

• Prepare and manage project budgets, cost estimates, and purchase orders.
• Track expenses and ensure cost efficiency without compromising quality.
• Ensure compliance with health, safety, legal, and operational requirements for all installations and events.

Site & Event Management

• Conduct site visits and feasibility assessments for pop-ups, concept stores, and event spaces.
• Supervise installations, event setup, and dismantling on-site, ensuring premium execution and problem-solving in real time.
• Manage multiple projects simultaneously in a fast-paced environment.

Job responsibilities

• Minimum of 8+ years' experience managing sizeable corporate productions, large-scale events, pop-ups, and window installations, with a proven track record in end-to-end vendor and budget management
• Solid technical knowledge of AV, LED, lighting, and power systems, alongside proficiency in design and 3D software (Illustrator, Photoshop, 3D tools) and production output processes
• Deep understanding of luxury brand standards with meticulous attention to detail, capable of translating HQ briefs into market-level execution while maintaining brand consistency
• Hands-on problem solver with robust organizational and time-management skills to thrive in a fast-paced environment and handle tight deadlines
• Highly self-driven and autonomous professional, with the flexibility to adapt working hours according to changing priorities
• Architecture or Space design experience is preferred.

VM Project Assistant Manager

Position

Project Management

• Lead the planning, production, and execution of VM projects including concept stores, pop-ups, window installations, in-store animations, and events.
• Manage project timelines, milestones, budgets, and resource allocation from briefing through installation and dismantling.
• Ensure all projects are delivered on schedule, within budget, and according to brand standards.

Production & Execution

• Oversee material sourcing, prototyping, logistics, installation, and on-site execution.
• Coordinate with production agencies, contractors, and suppliers to ensure high-quality output and flawless execution.
• Monitor production quality and resolve any technical or operational issues during development and installation.

Creative & Brand Alignment

• Partner closely with Marketing, Retail, and Central Creative teams to translate brand concepts into physical environments and experiences.
• Ensure all executions reflect the brand’s image, craftsmanship, and luxury positioning.
• Review technical drawings, mock-ups, and material samples to maintain design integrity and feasibility.

Vendor & Stakeholder Management

• Identify, negotiate with, and manage external vendors, agencies, and production partners.
• Build strong relationships with internal stakeholders including Retail, Store Planning, Supply Chain, Finance, and other regional stakeholders
• Provide clear communication and regular project updates to all relevant parties.

Budget & Compliance

• Prepare and manage project budgets, cost estimates, and purchase orders.
• Track expenses and ensure cost efficiency without compromising quality.
• Ensure compliance with health, safety, legal, and operational requirements for all installations and events.

Site & Event Management

• Conduct site visits and feasibility assessments for pop-ups, concept stores, and event spaces.
• Supervise installations, event setup, and dismantling on-site, ensuring premium execution and problem-solving in real time.
• Manage multiple projects simultaneously in a fast-paced environment.

Job responsibilities

• Minimum of 8+ years' experience managing sizeable corporate productions, large-scale events, pop-ups, and window installations, with a proven track record in end-to-end vendor and budget management
• Solid technical knowledge of AV, LED, lighting, and power systems, alongside proficiency in design and 3D software (Illustrator, Photoshop, 3D tools) and production output processes
• Deep understanding of luxury brand standards with meticulous attention to detail, capable of translating HQ briefs into market-level execution while maintaining brand consistency
• Hands-on problem solver with robust organizational and time-management skills to thrive in a fast-paced environment and handle tight deadlines
• Highly self-driven and autonomous professional, with the flexibility to adapt working hours according to changing priorities
• Architecture or Space design experience is preferred.