Virtual Admin Assistant

Administrative Assistant (Part-Time | Remote)

About the Role

LTD Scale is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of a growing professional services company. This role is ideal for someone who enjoys creating structure, managing multiple administrative functions, and providing exceptional support to both clients and leadership. As a key member of the team, you'll help keep operations running smoothly through communication management, invoicing, project coordination, recordkeeping, and administrative support.

Schedule

• Monday through Friday
• 9:00 AM – 12:00 PM Pacific Time (PT)
• 15 hours per week

Key Responsibilities

• Answer incoming phone calls professionally and courteously
• Monitor and respond to company email inquiries
• Create, organize, and manage tasks and projects within Monday.com
• Draft client quotes, proposals, and related documentation
• Prepare contracts and client-facing documents
• Process online purchases and purchasing requests as needed
• Track employee and contractor hours
• Generate and send client invoices through QuickBooks Online
• Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets
• Organize digital files and company documentation
• Assist with various operational and administrative projects
• Provide day-to-day administrative support to leadership

Qualifications

• Required

• Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role

• Experience using Monday.com (required)

• Proficiency in Microsoft Excel and/or Google Sheets

• Experience with QuickBooks Online or similar invoicing software

• Excellent verbal and written communication skills

• Strong organizational and time-management abilities

• Professional phone etiquette and customer service skills

• High attention to detail and accuracy

• Ability to work independently in a remote environment

• Reliable internet connection and dedicated workspace

• Preferred

• Experience supporting marketing, creative, advertising, or professional services businesses

• Experience preparing contracts, proposals, and client-facing documentation

• Familiarity with CRM systems and project management platforms

• What We're Looking For

• The ideal candidate is proactive, dependable, and highly organized. You enjoy creating order, following through on details, and supporting a team behind the scenes. You're comfortable communicating with clients, managing competing priorities, and taking ownership of administrative processes from start to finish.

• Compensation & Benefits

• Competitive compensation based on experience

• Paid sick leave

• Retirement plan with company matching contribution available

• Fully remote work environment

• Growth opportunities as the company expands

• Collaborative and supportive team culture

• Why Join LTD Scale?

• Work with a growing and dynamic organization

• Enjoy a flexible, fully remote work environment

• Be part of a supportive team that values initiative and accountability

• Gain exposure to a variety of business operations and leadership functions

• Opportunity for increased responsibilities and growth as the company expands

• If you're a self-starter who enjoys keeping operations organized and helping businesses run efficiently, we'd love to hear from you.