About this role
Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours
About Us
At OurAssistants, we connect U.S.-based HOA and property management companies with highly skilled virtual professionals. We specialize in supporting financial operations, compliance, and community management through reliable and detail-oriented remote talent. Learn more at ourassistants.com.
About the Role
We are seeking an experienced HOA Accountant with strong Vantaca expertise to manage financial operations for multiple homeowners associations. This role focuses on maintaining accurate financial records, performing reconciliations, handling assessments, and preparing financial reports in compliance with HOA standards.
The ideal candidate is detail-oriented, organized, and experienced in managing HOA financials within Vantaca, including owner ledgers, payables, receivables, and reporting.
Key Responsibilities
HOA Accounting & Financial Management
Manage HOA financials using Vantaca, including owner ledgers and association accounts.
Record and track assessments, payments, special assessments, and adjustments.
Process accounts payable, including vendor invoices and approvals.
Maintain accurate financial records for multiple HOA communities.
Reconciliation & Reporting
Perform monthly bank and balance sheet reconciliations.
Prepare financial statements including balance sheets, income statements, and budget vs. actual reports.
Generate board-ready financial packages and homeowner statements.
Support month-end and year-end closing processes.
Accounts Receivable & Collections
Monitor delinquent accounts and assist with collections tracking.
Coordinate with HOA managers on payment plans and account resolutions.
Ensure accurate posting of payments and updates within Vantaca.
Compliance & Documentation
Ensure compliance with HOA governing documents and financial policies.
Maintain organized and audit-ready digital records.
Assist with audits, financial reviews, and year-end processes.
Qualifications & Requirements
Minimum 2–3 years of HOA accounting experience.
Hands-on experience with Vantaca is required.
Strong understanding of HOA financials, assessments, and reconciliations.
Experience managing AP/AR and financial reporting for multiple associations.
Strong attention to detail and accuracy.
Excellent communication and organizational skills.
Ability to manage multiple portfolios and deadlines in a remote setup.
Additional Requirements
Must be currently residing in the Philippines or Latin America.
Must have a stable internet connection and a remote-ready workstation.
Compensation and Benefits
Competitive salary based on experience
Permanent remote work setup
Ongoing training and professional development opportunities
Supportive and collaborative HOA-focused team environment