US Payroll Professional

Job Title: Payroll Professional

50% Timekeeping, 50% Payroll Processing

Shift: US Shift Timing

The Payroll Professional acts as a critical link between Business Operations, PX, Benefits, and Accounting teams to ensure seamless multi-state US payroll operations. This intermediate-level role manages end-to-end payroll processing, tax compliance, and system data integrity, ensuring employees are paid accurately and on time while maintaining SOX compliance.

Key Responsibilities

• Payroll Processing: Manage bi-weekly payroll cycles for multiple legal entities, ensuring all data transactions are processed accurately and on schedule.

• Tax Compliance: Serve as a subject matter expert for multi-state tax matters, W-2/W-2C processing, and reconciliation to ensure 100% accuracy.

• System Administration: Leverage proficiency in ADP (Workforce Now) and Workday to manage data imports, audits, and payroll system configurations.

• Helpdesk Support: Manage the payroll helpdesk by researching and resolving complex employee and third-party queries with precision and excellent customer service.

• Collaboration: Act as a liaison with HR and Finance teams to prepare reports, reconcile payroll transmissions, and validate report totals.

• Documentation: Maintain comprehensive payroll documentation and Standard Operating Procedures (SOPs) that reflect current legislative requirements.

• Timekeeper - Position Summary

• The Timekeeper is responsible for maintaining accurate records of time worked by employees across the organization. This role ensures compliance with labor laws and organization-specific policies, focusing on the accurate tracking of hours, overtime, and leave to facilitate seamless payroll processing.

Key Responsibilities

• Attendance Tracking: Monitor and verify daily staff attendance and ensure accurate collection of timesheets/timecards.

• Data Integrity: Review timekeeping data for errors, validate entries, and coordinate corrections with managers and employees.

• Processing: Calculate and initiate payroll-related data, including adjustments for paid time off, overtime, bonuses, and commission.

• Policy Compliance: Ensure timekeeping practices align with federal/state labor laws and company policies.

• Employee Support: Provide information to employees regarding payroll/timekeeping policies and investigate or resolve discrepancies.

• System Maintenance: Update timekeeping, payroll, and benefits data in HRIS solutions, particularly during status changes like promotions, transfers, or terminations.

• Qualifications & Skills

• Experience: 5+ years of progressive experience in multi-state US payroll operations within a shared service environment and 3+ years of experience in a payroll, HR, or timekeeping-focused administrative role.

• Technical Proficiency: Expert-level knowledge of ADP Workforce Now (WFN) and Workday required. Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and common timekeeping software (e.g., UKG/Kronos, ADP, Workday or similar).

• Compliance Knowledge: Deep understanding of legislation and regulations for multi-state taxation and multi-legal entity payroll.

• Analytical Skills: Proven track record in payroll reconciliation, auditing, and problem-solving.

• Accuracy: Strong attention to detail and commitment to maintaining data integrity.

• Communication: Excellent interpersonal skills for interacting with employees and managers regarding sensitive payroll issues.

• Education: Preferred: BS/BA degree in Accounting, Business, or a related field (or equivalent professional experience). Minimum qualification, High school diploma required; Associate’s degree in Business or HR preferred.