URGENT: Real Estate & Short-Term Rental Bookkeeper (experience in US bookkeeping is required)

• Review and categorize all banking and credit card transactions weekly in QuickBooks Online.

• Allocate every income and expense transaction to the correct rental property.

• Review Turno to identify cleaning services and allocate cleaning expenses to the appropriate properties.

• Review Amazon orders and purchase histories to determine which property each purchase belongs to.

• Review Airbnb, Booking.com, Hospitable, VRBO, and direct bookings to properly assign rental income to each property.

• Track platform fees, refunds, cancellations, cleaning fees, and other booking-related adjustments.

• Properly classify repairs, maintenance, utilities, supplies, insurance, property taxes, mortgage interest, and other operating expenses.

• Identify transactions that require clarification and proactively request additional information.

• Maintain consistent expense categories across all properties.

• Prepare and deliver weekly financial reports showing the performance of each individual property and the overall real estate portfolio. Reports should include:

• Rental revenue by property.

• Operating expenses by property.

• Net operating income by property.

• Cleaning, maintenance, and supply expenses.

• Month-to-date and year-to-date income and expenses.

• Overall portfolio revenue and profitability.

• Unusual expenses, missing transactions, or discrepancies requiring attention.

• Comparison of current financial performance against previous periods.

• Reports must be accurate, easy to understand, and delivered on a consistent weekly schedule.

• Collect and organize receipts for all business expenses.

• Match receipts to the corresponding transactions in QuickBooks Online.

• Assign each receipt to the correct property.

• Retrieve receipts from Amazon, email, vendor portals, and other available sources.

• Maintain an organized digital filing system for invoices, receipts, statements, and other financial documents.

• Identify and follow up on missing receipts.

• Ensure financial documentation is organized for year-end accounting and tax preparation.

• Reconcile all bank accounts and credit cards monthly.

• Review transactions to ensure income and expenses are correctly allocated.

• Complete monthly financial closeout procedures.

• Prepare monthly profit and loss statements for each property and the overall company.

• Prepare balance sheet and cash flow reports as needed.

• Perform quarterly financial reviews and reconciliations.

• Identify duplicate transactions, incorrect classifications, and missing expenses.

• Assist with year-end closing procedures.

• Coordinate with our CPA or tax professional to provide accurate financial records and supporting documentation.

• Maintain accurate records of loans, mortgage payments, principal reductions, and interest expenses.

• Record purchases of new real estate properties in QuickBooks Online.

• Properly record property purchase prices, closing costs, loan balances, and initial capital contributions.

• Maintain separate accounting records for each investment property.

• Track capital improvements and distinguish them from ordinary operating expenses.

• Record property sales, including closing costs, mortgage payoffs, and related transactions.

• Maintain accurate fixed asset and depreciation records based on CPA guidance.

• Assist with financial documentation for refinancing, property acquisitions, and sales.

• Coordinate with our CPA to ensure purchases, sales, and asset transactions are properly recorded.

• Maintain an organized and accurate QuickBooks Online accounting system.

• Ensure each property is properly tracked using the appropriate property-level accounting structure.

• Create and maintain consistent expense categories and reporting procedures.

• Identify opportunities to automate recurring bookkeeping tasks.

• Develop written standard operating procedures (SOPs) for routine accounting responsibilities.

• Recommend improvements to bookkeeping workflows and reporting accuracy.

• Proactively identify financial discrepancies before they become larger problems.

Performance Expectations

• Keep all transactions categorized and assigned to the correct property every week.
• Deliver accurate weekly property-level and company-wide financial reports.
• Ensure all receipts are collected, organized, and matched to transactions.
• Complete monthly reconciliations and financial closeouts by agreed-upon deadlines.
• Maintain accurate records of all real estate purchases, sales, loans, and capital improvements.
• Proactively communicate financial discrepancies or missing information.
• Continuously improve the efficiency and accuracy of our bookkeeping systems.

Hard Requirements:

• Minimum 3 years of bookkeeping or accounting experience.
• Strong proficiency with QuickBooks Online.
• Experience bookkeeping for real estate investments, property management companies, or short-term rental businesses.
• Understanding of Airbnb, VRBO, Booking.com, and other short-term rental revenue and payout structures.
• Experience with bank and credit card reconciliations.
• Ability to prepare property-level profit and loss statements.
• Understanding of real estate acquisitions, property sales, mortgage accounting, and fixed assets.
• Strong Microsoft Excel or Google Sheets skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and meet reporting deadlines.
• Strong written and verbal English communication skills.
• Ability to maintain confidentiality of financial information.

Schedule:

• 40 hours per week
• Monday to Friday
• 9AM - 5PM Pacific Standard Time Zone

Offer and Benefits:

• Weeks 1–6: $5 USD/hour
• Weeks 7-12: $6 USD/hour
• Weeks 13 onwards: $7 USD/hour