University Events Assistant

University Events Assistant

Posting Details

Position Information

Job Category Casual Wage

Position Title University Events Assistant

Full Time/Part Time Part Time

Division Office of University Communications

Department University Events

Hiring Wage/Salary Range $19.00 - $21.00 / hour

Department Statement

Accountabilities

The University Events Assistant provides administrative and operational support for the registration management, and execution of more than 45 special events annually. Available for both the Fall and Spring semesters, this role involves regular on-site work in the University Events Office to assist with routine communications, document preparation, and event logistics. Schedule details include up to 25 hours per week during standard business hours (8:30 a.m. – 5:00 p.m.), arranged in consultation with the University Events Director, with mandatory evening and weekend hours required to support live event coverage.

Key responsibilities include:

• Administrative Support & Data Management: Handle daily office tasks including email and phone correspondence, internet research, document copying, proofreading, and event collateral creation. Maintain accurate event registration data and track event logistics using tools such as Raiser's Edge, NXT, and Google Workspace.
• On-Site Event Operations: Staff major campus traditions and ceremonies including Commencement, Reunion, Homecoming, Family Weekend, Arts, Creativity, and Innovation Weekend, dedication ceremonies, and receptions.
• Event Logistics & Guest Services: Assist with event setup and staging, greet guests, distribute nametags, operate golf carts for guest shuttles, and liaise with vendors on event days.

Requirements

• Professional Experience/ Qualifications

• The ideal candidate possesses strong interpersonal skills and a genuine interest in event planning. They must be comfortable interfacing with a wide range of campus stakeholders including alumni, parents, and community members while balancing multiple daily priorities with accuracy and confidentiality.

Qualifications

• Exceptional verbal and written communication skills with strong phone and email etiquette.

• Sharp attention to detail, accuracy, and efficient time-management skills.

• Demonstrated ability to manage multiple tasks simultaneously.

• Collaborative mindset with an eagerness to share creative ideas and participate in team brainstorming.

• Demonstrated interest in event planning and management.

• Strict commitment to discretion and maintaining confidential information

• Preferred Qualifications

Education

• Physical Requirements

• Must be able to lift 50 lbs with or without assistance.

• Other Information

• Posting Detail Information

• Requisition Number

• 2026CW039Posting

• Temporary

• Yes

• Work Schedule

• Up to 25 hours per week from January, 2027 through June, 2027.

• Job Open Date

• 10/13/2026

• Job Close Date

• Open Until Filled

• Yes

• Special Instructions Summary

• EEO Statement

• The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

• Clery Act

• CAMPUS CRIME REPORTING AND STATISTICS

• The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety.

• Supplemental Questions

• Required fields are indicated with an asterisk (*).

• Are you currently a Colgate employee?

• Yes

• No

• Have you ever been a Colgate employee?

• Yes

• No

• Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?

• Yes

• No

• Are you at least 18 years of age?

• Yes

• No

• Please let us know how you heard about this position.

• Albany Times Union

• Binghamton Press & Sun

• BlackCoachesinSports

• Careerbuilders.com

• Cazenovia Republican

• Centralnewyorkhelpwanted.com

• Chronicle of Higher Education

• Chronicle of Philanthropy

• Colgate Employee

• Colgate Website

• CoSIDA

• Diverse Issues of Higher Education

• HERC (Upstate New York HERC)

• HigherEdJobs.com

• Indeed.com

• InsideHigherEd.com

• LinkedIn

• Mid-York Weekly

• NACWA

• naviGATE

• NCAA News

• Norwich Evening Sun

• Oneida Daily Dispatch

• Sherburne News

• Studentaffairs.com

• Syracuse Post Standard

• Utica Observer Dispatch

• Waterville Times

• WomenLeadersinCollegeSports.com

• Other

• If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

• (Open Ended Question)

• Applicant Documents

• Required Documents

• Resume

• Cover Letter

• Optional Documents

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