Union Accounting Administrative Assistant

Union Accounting Administrative Assistant

A local union organization is looking for a Union Accounting Administrative Assistant where you’ll handle a variety of tasks including processing payments, assisting members with paperwork, and maintaining accurate reports. You’ll thrive in a dynamic environment using QuickBooks and Excel, managing communications, and supporting key administrative duties. Strong organizational skills and a commitment to community involvement make this role both rewarding and impactful.

Job Duties:

• Provide front-office support including phone and email communications, applicant intake, member assistance, and general administrative support
• Process cash, check, and credit card payments; prepare weekly deposits and maintain accurate financial records
• Enter deposits, expenses, checks, and transfers into QuickBooks and assist with monthly account reconciliations
• Maintain accurate records and prepare reports related to membership status changes, delinquent dues, unemployment forms, and job targeting hours
• Prepare and distribute mailings, including delinquent dues notices, and assist with meeting and event logistics
• Scan, file, and maintain confidential membership, employment, and financial records
• Prepare contractor lien releases and support membership application and onboarding processes
• Assist with office operations, weekly task reporting, and occasional evening or weekend event support
• Participate in union functions, community outreach efforts, and other duties as assigned

Job Requirements

• HS Diploma + 2 years of administrative experience

• Experience with membership services, accounting support, bookkeeping, or union office operations, preferred.

• Proficiency in Microsoft Office (Outlook, Word, Excel); Comfort managing communications and documentation

• Familiarity with payment processing; QuickBooks experience preferred

• Strong written and verbal communication skills with attention to detail

• Willingness to support occasional evening/weekend events and contribute to community engagement efforts

• Equal Opportunity Employer

• Overview

• Base Pay: 25.00 - 28.00

Other Pay:

• Job Number: 1298213

• Employee Type: Temp

• Travel: Not Specified

• Paid Relocation: Not Specified