Travel, Meetings & Events Assistant

Travel, Meetings & Events Assistant

What You’ll Do

• Are you a highly organized professional who thrives on bringing events to life and ensuring every detail runs seamlessly?

• Kirkland & Ellis is seeking a Travel, Meetings & Events Assistant within the Travel, Meetings & Events (TME) team of the Firm’s Marketing & Business Development (MBD) department in Houston. In this role, you will support a wide range of Firmwide meetings, events and travel-related initiatives, helping to create exceptional experiences for attorneys, clients and guests.

• Reporting to the Associate Director of TME and collaborating with colleagues across the Firm, you'll play a key role in coordinating logistics, managing vendor relationships, supporting budgets and ensuring successful event execution. This position offers the opportunity to collaborate with a high-performing, team-first group that values communication, initiative, attention to detail and continuous improvement.

• Event Planning & Coordination: Support the planning and execution of internal and external meetings and events, ensuring every detail is organized and delivered successfully.

• Venue Sourcing & Contract Management: Assist with site selection, entertainment sourcing, request for proposal (RFP) processes and vendor contract negotiations to secure favorable terms and minimize risk.

• Registration Management: Coordinate registration processes, RSVP tracking, ticketing and attendee communications using Cvent and other tools.

• Logistics Coordination: Coordinate event logistics including catering, audiovisual services, technology, transportation, and other event requirements.

• Event Materials & Branding: Oversee the preparation and distribution of event collateral, including name badges, brochures, giveaways and other materials that align with Firm branding standards.

• On-Site Event Support: Serve as a key on-site resource, working closely with vendors and stakeholders to ensure smooth execution from setup through completion.

• Budget & Expense Support: Track event budgets, monitor expenses, process vendor invoices and department statements and assist with budget reconciliation and financial reporting.

• Reporting & Continuous Improvement: Assist with post-event recaps, attendance reports, budget summaries and insights to measure event success and support future planning.

• Cross-Functional Collaboration: Partner with colleagues across MBD, attorneys, clients and external vendors to deliver exceptional event experiences.

• What You’ll Bring

• Bachelor’s degree; 1-2 years of experience in a law firm, professional services or hospitality environment.

• Communication & Relationship Building: Outstanding written and verbal communication and interpersonal skills with the ability to interact confidently and professionally with attorneys, clients, guests and colleagues at all levels.

• Project Management & Organization: Strong organizational skills with the ability to manage multiple priorities, balance competing deadlines and maintain a high level of accuracy and attention to detail.

• Problem-Solving & Adaptability: Ability to take initiative, navigate ambiguity, exercise sound judgment and respond effectively in high-pressure, deadline-driven situations.

• Client Service Focus: A proactive, service-oriented approach, with the ability to build effective partnerships with internal and external stakeholders.

• Professionalism: Executive presence, business acumen, discretion, with a willingness to seek feedback and contribute to shared success.

• Technical Proficiency: Solid command of MS Office Suite, including Outlook, Word, PowerPoint, Excel and SharePoint; experience with Cvent is preferred.

• If you’re passionate about creating exceptional event experiences, managing details with precision and supporting a collaborative, high-performing team in this Travel, Meetings & Events Assistant role, we’d love to hear from you!