Travel Analyst

Travel Analyst

Job Type Full Time Qualification BA/BSc/HND Experience 3 - 5 years Location Nairobi Job Field Administration / Facilities , Travels and Tours

Role Overview We are seeking a detail-oriented and analytical Travel Analyst to provide operational and administrative support across travel management, expense administration, procurement, purchase orders and invoice processing. The role will coordinate end-to-end travel and related logistics while ensuring timely execution, accurate financial administration, compliance with policies and controls, and effective stakeholder support.

Key Responsibilities

• Travel Management

• Coordinate end-to-end travel arrangements, including travel requests, approvals, bookings and documentation.

• Manage travel itineraries and support visa, insurance and travel-security requirements.

• Liaise with travel-management companies and service providers.

• Monitor travel requests, exceptions and pending approvals.

• Reconcile travel costs against approved budgets.

• Maintain accurate travel records and reports.

• Expense Management

• Administer and monitor employee expense claims and reimbursements.

• Review claims for accuracy, completeness and compliance with applicable policies.

• Coordinate approvals and follow up on outstanding claims.

• Support expense forecasting and reporting.

• Guide employees on expense-management procedures.

• Assist with expense audits and compliance reviews.

• Procurement & Purchase Order Management

• Prepare purchase requisitions and purchase-order requests.

• Monitor purchase-order approval workflows.

• Track PO utilisation, amendments and closure.

• Liaise with budget holders to confirm funding availability.

• Maintain accurate procurement records and documentation.

• Follow up on delayed approvals and procurement actions.

• Invoice & Financial Administration

• Receive, review and process supplier invoices.

• Verify invoices against purchase orders, contracts and supporting documentation.

• Perform or support three-way matching where applicable.

• Ensure accurate allocation of expenses to cost centres and budget lines.

• Coordinate invoice approvals and payment processing.

• Resolve invoice discrepancies with suppliers and internal stakeholders.

• Monitor outstanding invoices and payment deadlines.

• Stakeholder Management, Compliance & Reporting

• Serve as a focal point for travel, expense and related administrative queries.

• Coordinate with travellers, Finance, Procurement, budget holders, travel providers and suppliers.

• Maintain accurate records and audit trails.

• Support audits, compliance reviews and internal-control activities.

• Prepare periodic travel, expense, procurement and invoice reports.

• Identify opportunities to improve processes and operational efficiency.

Requirements

• Bachelor’s degree in Business Administration, Finance, Procurement, Supply Chain Management, Accounting, or a related field.

• 3–5 years of relevant experience in travel administration, procurement, finance operations or administrative services.

• Proven experience managing the end-to-end travel lifecycle.

• Hands-on experience creating, monitoring, amending and closing Purchase Orders.

• Experience in invoice processing and Accounts Payable, including invoice verification, three-way matching, payment tracking and resolving discrepancies.

• Experience administering expense claims and reimbursements.

• Experience using enterprise systems such as SAP, Oracle Fusion, Workday, ServiceNow, or equivalent platforms.

• Experience supporting audits, compliance reviews and internal controls.

• Experience working with multiple stakeholders, including Finance, Procurement, suppliers, budget holders, approvers, travellers and travel-management companies.

• Key Skills & Competencies

• Travel and expense administration

• Procurement and Purchase Order management

• Invoice processing and financial administration

• Vendor and stakeholder management

• Strong analytical and reporting skills

• Advanced Microsoft Office skills, particularly Excel

• Excellent organisation and time-management skills

• Strong attention to detail

• Compliance and control awareness

• Excellent communication and customer-service skills

• Ability to manage multiple priorities and meet deadlines

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