TRAVEL ADMINISTRATOR I

TRAVEL ADMINISTRATOR I - (562) Location: Jacksonville, FL 32221 US (Primary) Job Type: Full-Time Education: High School Diploma / GED Travel: None Security Clearance: Ability to obtain and maintain a U.S. Security Clearance

General Summary The Travel Administrator I is a junior-level position responsible for analyzing, verifying, and processing employees’ expense reports and company credit card expenses. The Travel Administrator I administers the expense report and purchasing/travel card programs, trains employees on the expense report and purchasing card processes, recommends policies and procedures related to company travel, and maintains documentation for compliance with policies and procedures.

Essential Job Functions

• Ensures travel-related costs are valid, supported, and approved.
• Receives receipts, verifies costs, and processes expense reports using the Deltek Time and Expense program.
• Administers the expense reporting program and the Visa purchasing and travel programs.
• Trains employees on the policies and procedures relating to submitting expense reports and purchasing and travel claims.
• Processes Visa, American Express and Hertz credit card bills.
• Maintains a matching report for all credit cards to ensure that amounts charged on company cards are properly submitted on an expense report.
• Reconciles the matching report to the general ledger control account each month.
• Investigates variances between company charges and expense reports.
• Tracks unused airfare to ensure that tickets are utilized or are written off once expired.
• Corresponds with travel agency regarding LSI ticket, lodging and auto rental travel policies.
• Issues travel advances and balances advance report to the general ledger control account.
• Follows up on outstanding advances.
• Performs as backup for Accounts Payable Clerk.
• Interacts with accounting personnel, government agencies, LSI employees, and all levels of management.
• Works a standard weekly schedule of 40 hours with overtime as required.
• Performs other duties as required.

Non-Essential Job Functions

• The Travel Administrator also performs additional duties assigned from time to time by the CFO, Director of Accounting, and Accounting Manager.

Job Requirements

• Knowledge, Skills, and Abilities

• Familiar with Federal Joint Travel Regulations.

• Basic knowledge of accounts payable and travel processing.

• General experience with personal computers.

• Basic experience with Microsoft Excel and Microsoft Word.

• Experience with Costpoint preferred.

• Ten-key by touch and 30 words per minute typing speed.

• Familiar with the use of standard office equipment, e.g. scanners, printers, copiers, telephones with multiple lines, and facsimile machines preferred.

• Must be able to obtain a security clearance when required by the contract.

• Education and Experience

• High school diploma or equivalent.

• Four (4) years of experience in travel administration or equivalent combination of education and experience.

• Equal Opportunity Employer including Disability/Vets.