Transportation Documentation and Process Specialist (m/f/d)

Transportation Documentation and Process Specialist (m/f/d)

Employment Contract (Fixed-Term until End of 2027) | Full-time | Hybrid | Kraków

We're looking for a Transportation Documentation and Process Specialist for Amer Sports' office in Kraków.

Amer Sports is a global collective of iconic sports and outdoor brands - including Arc'teryx, Salomon, Wilson, Peak Performance and Atomic - powered by a community of people who share a passion for authenticity, impact, and excellence. We are united by our purpose of elevating the world through sport, operating across 40 countries with a global community of over 15,400 people.

This role is built for someone who brings order to complexity and shares our values: Always Authentic, Better Together, Committed to Impact, and Driven to Excellence, which are the key factors for this role. It is for a detail-oriented, highly structured, and collaborative person who can manage and own the Documentation Portal, is ready to find new solutions, is knowledgeable about AI solutions, and can put complex things "on paper" to support the Global Transportation Team's growth.

What you will be doing

• Documentation Ownership

• Support the management of transportation documentation throughout its full lifecycle, from drafting and approval to archiving, ensuring SOPs, SLAs, Billing SOPs and Contracts follow approved templates, naming conventions and versioning rules.

• Act as the key contact for document owners, supporting the writing process from drafting through approval and signing.

• Own the Global Transportation documentation portal on SharePoint Online - managing the library structure, permissions and partner access.

• Manage and escalate internal approval processes for travel requests and follow up on meeting minutes and internal documentation processes.

• Process Improvement & Automation

• Scout existing processes for gaps, propose improvements and design new ways of working through clear flowcharts and process maps.

• Build and maintain Power Automate flows to automate processes for the Global Transportation Team.

• Support roll-outs with training materials and follow-up until new processes are embedded in daily work.

You will report to the Director Global Transportation Strategy & Procurement.

What you need to succeed

• Experience in documentation management, process support, project support or business administration.
• Solid Microsoft Word and Excel; confident PowerPoint; familiarity with SharePoint Online.
• First experience with Power Automate or another low-code automation tool is a strong advantage.
• Practical use of AI tools (Copilot, Claude or similar) with a good sense of output quality control.
• Fluent English - verbal and written
• Curious and eager to learn - picks up new tools, methods and topics quickly and independently.
• Proactive - spots what needs to be done and does it without waiting to be asked.
• Improvement mindset - always asks whether a process can be simpler, more consistent or automated.
• Sharp communicator - explains complex topics clearly, drives reviews to closure and keeps stakeholders aligned.
• Highly organised - manages parallel workstreams and recurring deadlines without dropping the ball.
• Collaborative and comfortable working across functions, cultures and hierarchy levels.

What’s in it for you

At Amer Sports, you’ll be part of a global community of people who care about what they do and how they do it. Across our teams and brands, we are driven by ambition, collaboration, and a shared purpose of elevating the world through sport.

• Employee product benefits: Enjoy access to employee discounts on quality products from our iconic brands.
• Global collaboration: Work with diverse, international teams and collaborate across brands, functions, and markets, learning from different perspectives along the way.
• Access to a global network of leading brands: Work within a global collective of iconic sports and outdoor brands, gaining exposure to different businesses, perspectives, and opportunities across Amer Sports.
• We’re in the game together: Join a culture built on trust, support, and shared responsibility, where progress is achieved together and success is celebrated as a team.
• Purpose‑driven environment: Be part of work that supports healthier, more active lives through our iconic sports and outdoor brands.
• Small teams, real impact: Contribute in small, trusted teams within a global company, where your ideas matter and your work can create real impact.
• Excellence in how we work: Join an environment where quality, innovation, and continuous improvement matter, and where people are encouraged to raise the bar in how work is done.
• Ambitious career development: Develop your skills through meaningful work, new challenges, and collaboration with experienced colleagues.
• Modern technologies and ways of working: Be part of teams that work with modern technologies and continuously evolve how we build, operate, and improve our digital solutions.

What to expect from the recruitment process

• CV screening: Every CV is reviewed by a human.
• Phone screening: A conversation with Amer Sports’ HR manager to discuss the role, our organization, and your expectations.
• Interviews: 2 rounds, including interviews with the hiring manager and prospective team.
• Case studies or assessments: Your role may require practical tests, such as presentations or case studies.
• Feedback and decision: We aim to provide feedback throughout the process.

Location: Zabłocie 43B, 30-701 Kraków