Trademark Docketing Specialist

Trademark Docketing Specialist

Our client, a leading Rocky Mountain Law firm is seeking a 5 plus years' Trademark Prosecution Docketing paralegal to support the busy trademark docketing team. Trademark Docketing Specialist manages the complete lifecycle of trademark applications and registrations through accurate docketing, deadline management, and correspondence processing from the USPTO, clients, and international offices. This role combines operational excellence with leadership responsibilities, including mentoring team members, quality control oversight, and serving as an escalation point for complex docketing issues. The specialist supports trademark attorneys by maintaining precise web-based records, generating portfolio reports, and ensuring compliance with all deadlines while contributing to process improvements and team development.

Essential Duties/Responsibilities:

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.

• Maintain trademark attorney case dockets using web-based system. Keep detailed records of all entries to address questions about deadlines and procedures.

• May serve as a contact for escalated docketing issue resolution and inquiries.

• Thoroughly reviews correspondence, documents, and written docketing requests to ensure all deadlines are identified and docketed. This includes quality review of other team member's assigned work and providing feedback to ensure accuracy. Guides team members to learn and apply changing information.

• Mentor and train team members.

• Assist in the development of training materials and standard operating procedures.

• May provide expertise and guidance on complex trademark docketing issues.

• Partner with trademark team to monitor trademark applications and registrations throughout their lifecycle.

• Assist in improving the quality and efficiency of the docketing process. Generate detailed reports on portfolio status, upcoming deadlines, and required actions.

• Assists in the development, maintenance and enforcement of Docketing Team protocols

• Assist the Docketing Manager and Trademark Docketing Paralegal with other duties as needed, including reporting, docketing procedures or projects, and assists with assigning work to other team members, as necessary.

• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives. This position requires 5 plus years of trademark prosecution docketing experience, a paralegal certificate and or a degree is highly preferred. Proficiency utilizing PATTSYWAVE, WebTMS, FoundationIP, or similar docketing software preferred. Extensive knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred. Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters. This position is primarily remote if you are residing in Colorado. Alaska, Idaho. Montana, Nevada, New Mexico, Utah, and Wyoming. The firm offers a very competitive salary, bonus, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

• At least 5 years of experience supporting trademark prosecution docketing in a law firm or comparable legal environment.

• Strong working knowledge of U.S. and foreign trademark procedures, including deadline tracking and correspondence handling.

• Hands-on experience using electronic or web-based docketing databases to manage trademark records accurately.

• Ability to review high volumes of documents and communications with close attention to detail and sound judgment.

• Familiarity with trademark application processes, registration maintenance, and portfolio monitoring responsibilities.

• Proven ability to mentor colleagues, provide constructive feedback, and help maintain high quality standards across a team.

• Strong organizational and communication skills, with the ability to manage competing priorities and complex deadline-driven work.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

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