Time Office Assistant

Time Office Assistant

Job Summary

The Time Office Assistant is responsible for supporting workforce time and attendance administration by maintaining accurate employee attendance records, monitoring shift schedules, processing time-related data, and assisting with workforce reporting. Ensures employee time records are properly documented and aligned with company policies, payroll requirements, and operational needs.

Key Responsibilities

• Monitor and record daily employee attendance, resumption, closing times, and shift movements.

• Maintain accurate attendance registers, time sheets, and biometric attendance records.

• Verify employee clock-in and clock-out records and identify attendance discrepancies.

• Process leaves, overtime, shift changes, off-days, and other workforce attendance adjustments.

• Assist in preparing attendance and man-hour reports for management review.

• Track employee absenteeism, lateness and early departures, and maintaining related records.

• Update and maintain employee attendance databases and filing systems.

• Support payroll preparation by providing accurate attendance and overtime information.

• Ensure attendance records comply with company policies and statutory requirements.

• Monitor biometric devices and report attendance system issues for prompt resolution.

• Respond to employee inquiries relating to attendance records, shift schedules, and time-off requests.

• Generate periodic reports on attendance trends, overtime utilization, and workforce availability.

• Maintain confidentiality of employee records and organizational data.

• Perform other administrative duties related to workforce time management and record keeping.

• Qualifications and Requirements

• OND in Business Administration, Human Resource Management, Statistics, Accounting, or a related field + 3 - 5 years’ experience

• Knowledge of attendance management systems and payroll processes.

• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.