Texas Senior Administrative Document Controls Manager

Texas Senior Administrative Document Controls Manager

At Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work. As a Senior Administrative and Document Controls Manager, you will work closely with our Engineers and professional staff. This person may also be responsible for event planning and meeting setup and implementation being able to successfully implement duties from a remote environment until which time a permanent office location is available.

What are the core responsibilities for the role?

• Record manager for project documentation
• Project Management Liaison for subconsultants, utility owners, clients, industry partners
• Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Proactively develop relationships with key internal employees, gaining recognition as a team resource
• Help complete, review and maintain project and contract documentation, both pre and post negotiation, meeting minutes, action items and meeting exhibits
• Assist with proofreading, technical writing and editing proposal and related procurement documents
• Assist company endeavors in professional organizations and in conferences
• Use appropriate judgment and knowledge when sharing sensitive information
• Organize and provide file structure architecture for Texas within the various software packages
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Event planning for an office of 30+ employees (Christmas parties, lunches, project meetings, etc.)
• Performs other administrative support and special projects as assigned

Qualifications, Skills, and Competencies:

• College Required, Minimum of a bachelor’s degree
• Minimum of ten years of related experience
• Sharepoint, Bluebeam, Adobe Pro, MS Office applications
• Construction or document control TxDOT precerts are preferred
• Excellent professional verbal and written communication skills
• Knowledge of engineering and construction document control
• Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information
• Able to manage workload in a fast-paced, high-intensity work environment
• Strong interpersonal, time-management, and problem-solving skills
• Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests
• Strong sense of urgency, with outstanding prioritization skills and professionalism
• Focuses on objectives and deliverables, execution of tasks, and fast implementation
• Flexible, adaptable, and demonstrates openness to change
• Strives to learn and develop new skillsets in TxDOT web-based operations such as RULIS
• Review documents for clerical errors and modify documents
• Valid driver's license

Why would a candidate want this job? At Horrocks, you can expect a competitive base salary and award-winning benefits. Including, but not limited to:

• Medical, dental, vision, life, and disability insurance
• Generous paid time off
• 401(k): 50% match of contribution up to 6%
• Professional development opportunities including in-house training
• Paid professional organization membership and professional licensure For more information, visit our website at www.horrocks.com

Equal Opportunity Employer including disability and protected veteran status

EEO — All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

We provide fair and equal treatment to all candidates, including reasonable accommodations for qualified individuals. Our team will respond as promptly as possible.

Pay Transparency The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.