About this role
Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.
About the role
Job Summary
The Sr. Administrator is responsible for performing a variety of administrative tasks with minimal supervision. This role follows established procedures and provides support across departments, ensuring efficient office operations. This job profile is intended for experienced professional-level staff that generally works autonomously and only requires closer supervision in non-routine situations.Main tasks and responsibilities:
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On-time preparation and submittal of quotation/tenders to customer.
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Attend to customer technical and commercial meetings (pre-bid)
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Download, organize, and distribute tender documents to relevant stakeholders.
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Maintain a tender register and track submission deadlines.
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Coordinate tender document meetings and communication among departments.
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Prepare and compile tender submission packages.
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Manage revisions and version control of tender documents.
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Verify completeness of bid documentation before submission.
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Organize company credentials, certifications, licenses, and supporting documents required for tenders.
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Maintain electronic and physical filing systems for all tender-related records.
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Support internal teams in collecting technical and commercial information.
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Prepare bid submission checklists.
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Upload and submit bids through online procurement portals.
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Arrange hard-copy submissions when required.
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Ensure bids are submitted on time and in accordance with client requirements.
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Keep records of submission acknowledgments and confirmations.
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Maintain tender status reports and bid schedules.
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Update Tendering Manager on tender progress and submission status.
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Track award notifications and post-tender activities.
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Generate tender monthly reports
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Ensure compliance with company policies and tender procedures.
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Maintain confidentiality of commercial and technical information.
Competencies and behaviour required:
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Communication skills
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Negotiating skills
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Influencing and persuasion skills
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Customer service skills
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Cultural awareness
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Willingness to travel
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Ability to act independently
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Flexibility and ability to adapt to change
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Initiative, pro-active with good attitude
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Able to handle SAP for Order Entry Processing.
Education requirements:
- Diploma in Mechanical Engineering or with relevant good experience
Job experience:
- Preferably with 2 years above tendering experience
What we offer you
Career Opportunities
Medical Benefit
Saving Plan
Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.
We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.