Temporary HR Department Assistant

Temporary HR Department Assistant

PAF/Position Details

Position Title Temporary HR Department Assistant

Position Status Temporary

Budget Summary

Base Pay $21.00 per hour

Position Summary Information

Job Description Summary

The HR Department Assistant is responsible for providing overall HR departmental support.

Temporary positions are not eligible for benefits.

Responsibilities

Mission

Responsible to model the University’s Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission as a Catholic and Lasallian institution of higher education. Commitment to a diverse culture and appreciation for all people.

Communications

• Meet and greet all customers to the HR office and ensure timely response of inquiries

• Provide exceptional level of customer service to both internal/external customers

• Distribute and send mailings

• Create employee files and maintain a complex filing system for confidential employee files and records

• When needed, assist HR Generalist in forwarding e-mails to appropriate HR representative for response

• Answer HR phone calls and route to the appropriate person or department

Data/Performance Management

-On occasion, assist in verifying, entering, and maintaining employee data in the computerized database.

-Audit all terminated files, I9’s, and background check forms per Retention Record Policy.

-Maintain changes to the on-line directory and outlook address book for department, name, title, or other significant changes.

-Scan and upload transcripts and other needed documentation to Banner.

Onboarding Activities

-Send State of IL W4s for processing new employees as required by the State.

Other

-Book and schedule rooms for meetings and trainings. Order food and equipment for meetings as needed.

-Maintain / report office supply inventory needs to Sr. HR Generalist, Contract Specialist

-Other clerical duties as assigned

Minimum Qualifications

Bachelor’s degree in a related field OR administrative experience supporting a human resources department. Must have the ability work independently in a fast-paced environment. Commitment to team-based management required. Must be highly confidential and be able to maintain sensitive information. Commitment to Catholic higher education and a diverse and inclusive environment is required. Proficiency in Microsoft Office systems required.

Preferred Qualifications

Essential Duties

Work hours

Monday-Friday 37.5 hours per week

Posting Number S01773

Posting Date

Closing Date

Open Until Filled No

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents