About this role
Job title: Temporary Administrative Assistant
About the Role Oberlin College is recruiting temporary administrative assistants for the administrative temp pool. The administrative assistants work assignments with varying lengths of time in any office within the College and may experience periods of wait for the next assignment. If you enjoy a challenge and want to provide support to different areas on our campus, this role may interest you.
What You'll Do
- Serve as receptionist (answer the telephone, handle mail, send and receive faxes and emails, provide message service, greet and direct students and visitors)
- Create, organize and maintain departmental records and files
- Compose routine correspondence; prepare and edit announcements and/or publications
- Assist in organizing departmental events; schedule appointments; make arrangements for meetings including scheduling rooms and catering
- Maintain office equipment and inventory of office supplies; initiate requisitions for materials and supplies
- Maintain departmental or project budgets and accounts including payment of invoices, reimbursements and related budget assistance; maintain petty cash; prepare payment requests
- Maintain and update website
- Oversee student employees; initiate and prepare forms and records including student payroll
What We're Looking For
- High school diploma with at least three years recent office experience in a fast-paced office setting; possess strong interpersonal and verbal and written communication skills; thorough knowledge of proper grammar, spelling and punctuation; office methods, procedures and practices
- Keyboarding speed of 40 wpm with emphasis on accuracy; proficiency in Microsoft Word and Microsoft Excel; familiarity with database software
- Attention to detail; ability to handle multiple assignments and adapt to varying offices
- Demonstrated skills and abilities specific to the position assignment
- Testing required prior to interview: Keyboarding (typing speed and accuracy) 40 wpm; MS Word; MS Excel
Compensation & Benefits
- Compensation is commensurate with knowledge and experience.