About this role
Technical Documentation Officer
MAIN FUNCTIONS
Organize the storage and management of collections (geological, well, etc.) as well as EP records.
(Administrative, technical, contractual, or other documents) using the eSEARCH software.
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Receive and check the arrival of the documents and samples.
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Index, scan, and barcode all incoming documents.
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Assist in filling and retrieval of well samples, such as cores, cuttings and mud samples.
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Search and provide documents from the archives
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Submit lists of objects to destroy to the Geoinformation Manager for approval and supervise destructions
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Guarantee the preservation of the documents and samples.
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Perform QC and format the data for loading into the databases; ensure proper data extractions.
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Follow the rules of confidentiality and destruction.
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To scan / rasterize logs, maps, etc.
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Retrieving of Well Reports, Scanning, Preparing, and Loading into eSearch DB.
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Retrieval of ditch cutting data and samples for research students.
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Scanning of Well Reports and Report Geological Studies
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Identify duplicate reports and documents in ESearch and tag them for deletion (database cleanup).
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QC of all reports retrieved from the offices to avoid duplication on the Esearch Database
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Uploading of Paper logs into Esearch database.
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Capture metadata from Paper Logs on excel sheet for archiving.
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Shredding and destruction of duplicate and obsolete Report and Logs from GSR Warehouse to the dump
site in PHC Office complex.
- Any other duties as may be assigned from time to time
ACCOUNTABILITIES
Treating official reports and documents with utmost confidentiality and priority.
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Maintain a high level of responsibility and product quality assurance.
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Timeliness and focus are key requirements of the job holder.
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Sending outgoing samples and/or documents in timely manner
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Cordial interpersonal relationship with other members of staff, contractors, and visitors
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Professional Archiving and indexation skills
Job Requirement
QUALIFICATION REQUIREMENT
B.Sc or HND in Sciences and Computer science.
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Good appreciation of English Language and effective report writing skills
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Computer proficiency in Word, Excel and PowerPoint
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5 years or more working experience on the job as Log digitizer and archivist
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