Team Assistant (UKLT Assistant)

About the Role Team Assistant (UKLT Assistant) will support the Commercial leadership team and report to the General Manager UK, Nordics & BNLX. This is a 1-year fixed-term contract focused on calendars, travel, communications, and project coordination to keep leadership focused on strategy and performance. What You'll Do

• Manage complex calendars across multiple time zones and inbox communications to maximise productivity.
• Organise detailed travel itineraries including flights, accommodation, transport, and visa arrangements.
• Prepare agendas, materials, and presentations for key meetings; track and follow up on actions.
• Monitor progress on key initiatives; maintain visibility of priorities.
• Plan and coordinate internal/external events, leadership off-sites, and team activities; manage logistics with internal partners and external vendors.
• Draft and send communications on behalf of General Manager.
• Act as primary point of contact for internal and external stakeholders.
• Oversee expenses and invoices for the executive; assist with purchase orders and invoices for the team.
• Handle confidential information with integrity and discretion.
• Coordinate communication between the executive and other senior leaders, fostering strong internal relationships.
• Review and improve administrative processes; provide general ad hoc support for Leadership Team. What We're Looking For
• Organisation & Prioritisation: ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Communication: excellent verbal and written communication skills across all formats (email, phone, face-to-face).
• Discretion & Integrity: trusted to handle confidential information with professionalism.
• Proactivity: anticipates needs and takes initiative to resolve issues before they arise.
• Technical Proficiency: skilled in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital collaboration tools.
• Adaptability: flexible and creative in responding to changing priorities and styles.
• Problem-Solving: resourceful and solution-oriented in managing challenges.
• Relationship Building: strong interpersonal skills to engage effectively with senior stakeholders.
• Resilience: ability to remain calm and effective under pressure. Nice to Have
• Experience supporting executive leaders (C-suite or senior leadership) and managing high-priority calendars.
• Travel coordination, event planning, and logistics experience.
• Comfortable working in a fast-moving, collaborative environment. Compensation & Benefits
• Hybrid working – 3 days in office.
• Welcome to the family free pair of Docs.
• 65% off all Docs.