Supply Chain Supervisor - Los Angeles, CA

Planned Parenthood Los Angeles is seeking an experienced Supply Chain Supervisor with excellent knowledge and leadership skills to work in our Downtown Los Angeles Headquarters. In support of the Director of QA/QI Compliance and Supply Chain, this Supervisor will have oversight of key vendors for strategic planning, manage distribution and inventory, timely processing of purchasing requisitions and purchase order management through coordination of all supply chain activities. Responsible for vendor management including procurement of clinic supplies and pharmaceuticals; inventory and warehouse management; and vendor performance management.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 56+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications:

• Bachelor’s Degree or equivalent experience in business or healthcare required.

• Minimum one (1) years’ experience in a supervisor or lead role in purchase and contract negotiations, staff management, pharmaceutical purchasing and distribution required.

• Minimum three (3) years’ experience in logistics and inventory management required.

• Minimum three (3) years’ experience working within a broad spectrum of services with proven ability to identify, develop and implement repeatable and sustainable solutions leveraging resources, technology and human capital.

• Minimum two (2) to three (3) years’ experience working directly with vendor on contract negotiation, volume leveraging and vendor/vendor management.

• Proficient in the use of computer systems advanced knowledge and use of software such as MS Word, Excel, PowerPoint, and ERP. Acumatica experience preferred.

• Availability to work flexible hours, including weekends and evenings as required.

• Ability and willingness to travel within Los Angeles County.

• Reliable means of transportation for onsite and off-site work.

• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.

• Ensure process compliance, execution, record retention and audit readiness through education and self-reviews.

• Collaborate with other departments, including Patient Services, IT, Facilities, Finance and Revenue Cycle to recommend and support implementation of process improvements.

• Develop and implement, in collaboration with Finance & Accounting Department, a comprehensive, economic and efficient requisitioning and purchase order workflow.

• In collaboration with the Director, manage negotiations and implementation of cost-saving programs with vendors (e.g. - volume-based discounts, operational efficiencies, better payment terms, lead-time improvements).

• Create strategic and operational plans to address vendor spend portfolio prioritizing key areas of focus, and ensure at least 2 vendors can meet all critical medication and supply needs.

• Maintain long-term planning with vendors to ensure that vendor capacity stays ahead of demand.

• Manage PPLA’s vendor performance process for all PPLA vendors, including regular vendor meetings and the annual performance review accreditation requirements.

• Establish annual objectives for contract vendor performance product pricing, quality, technological support, where necessary, best practices and minority vendor commitment.

• Manage comprehensive vendor selection and management program ensuring full assessment, legal and financial compliance of all vendors. Use a thorough vendor on-boarding form which includes, among other items, verification that vendors selected have the proper licensing to sell in the state of California, adhere to FDA regulations and the Drug Supply Chain Act.

• Conduct vendor and internal quality/clinic visits to improve operational and procurement efficiency.

• Continuously find and develop new sources of supply to ensure continuity of operations.

• Analyze and identify areas of improvement for inventory performance through the development and review of monthly, quarterly, and annual financial and inventory reports, including inventory turnover and expired medication reporting.

• Develop and maintain all supply formularies.

• Develop and execute project plans for new locations, acquisition of critical medications, supplies and medical equipment, and moves and transfers.

• Responsible for external and internal warehouse management and management of adequate storage space at health centers.

• Manage direct report(s) to include but not limited to overseeing successful completion of tasks / duties, review of timesheets in a timely manner, setting productivity goals & quality of work output expectations by exercising effective judgment and addressing and/or elevating grievances (staff concerns), as appropriate.

• Adhere to PPLA’s policies and procedures for interviewing / selecting new hires, promotions, transfers, performance management and separations.

• Performs other duties as may be assigned by the director or Senior Leadership.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents

• Free basic life/AD&D policy with additional voluntary coverage options

• Short Term Disability, Critical Illness and Accident policies

• 403(b) Retirement plan with up to 3% employer match

• Medical and Dependent Flexible Spending Account plans

• Public Transportation and Commuter Pre-Tax Reimbursements

• Generous vacation, sick, and holiday benefits

• Hiring Range: $86,000 - $103,000 annually (Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.