Supply Chain Officer -Travel and Fleet

Supply Chain Officer -Travel and Fleet

Supply Chain Officer -Travel and Fleet

View Jobs in NGO / Non-Profit Associations /

View Jobs at Malteser International

Posted: Oct 19, 2026

Deadline: Oct 25, 2026

• Save

• Email

• @gmail.com

• @yahoo.com

• @outlook.com

Malteser International is a non-governmental organization with headquarters in Europe and America. The organization’s General Secretariat, as well as its European headquarters are located in Cologne, Germany. The American headquarters are based in New York City, USA.

The international network of the Order of Malta plays an essential role in our work...

Supply Chain Officer -Travel and Fleet

• Job Type Full Time
• Qualification
• Experience 3 - 5 years
• Location Borno
• City Maiduguri
• Job Field Procurement / Store-keeping / Supply Chain

Start Date: as soon as possible

Responsibilities

Travel Management:

• Coordinate domestic and international travel arrangements for staff and visitors.
• Manage flight bookings, changes, cancellations and related travel requirements.
• Manage Visa processing and STR for expatriate.
• Coordinate with approved travel agencies and airlines.
• Ensure travel requests are received and processed within required timelines.
• Maintain an updated travel tracker.
• Coordinate accommodation and airport transfer requirements where applicable, in coordination with Admin in Abuja and Supply Chain Assistants in field locations.
• Monitor travel costs and identify opportunities for cost savings.
• Ensure travel arrangements comply with organizational procedures.
• Follow up on delayed, cancelled or changed flights and communicate updates to travelers.
• Support emergency and last-minute travel arrangements when required.
• Maintain proper documentation of travel bookings and related records
• Regularly raise awareness on best practice in travel planning, particular on flights, travel risks and mitigation, et cetera

Fleet Management:

• Coordinate the daily management and utilization of organizational and hired vehicles in MJK.
• Prepare and maintain vehicle allocation and movement plans.
• Coordinate vehicle assignments based on approved movement plans.
• Monitor vehicle utilization, mileage and availability.
• Maintain vehicle files and ensure all vehicle documentation is valid and up to date.
• Coordinate preventive maintenance and repairs.
• Monitor vehicle servicing schedules and follow up on outstanding repairs.
• Coordinate vehicle inspections and roadworthiness checks.
• Monitor fuel consumption and vehicle running costs.
• Maintain vehicle logbooks and ensure they are completed correctly.
• Report on vehicle accidents, breakdowns and major mechanical issues to the Manager.
• Coordinate with workshops and vehicle service providers.
• Monitor the performance of contracted vehicle vendors.
• Support fleet procurement, contract renewal and vendor evaluation processes.
• Maintain an updated fleet database.

Driver Management:

• Coordinate driver assignments and daily movement schedules in Maiduguri and MJK.
• Monitor driver attendance and availability.
• Ensure drivers comply with organizational driving and safety procedures.
• Monitor driver performance and professional conduct.
• Ensure drivers maintain proper vehicle documentation and logbooks.
• Coordinate driver briefings and routine communication.
• Track driver overtime or other approved transport-related costs.
• Report repeated driver performance or compliance issues to the Manager.
• Support periodic driver assessments and capacity-building activities.

Requirements

• Minimum 3–5 years of relevant professional experience in travel coordination, fleet management, travel management, including flight bookings, accommodation, travel requests, travel authorization, movement planning, and coordination or a similar role.
• Previous experience with an NGO, INGO, UN agency, or donor-funded organization is highly desirable.

What we offer

• Salary according to Malteser international salary grade.
• Other benefits: Group Life Insurance premium, Health insurance Package (Single / family Plan), 13th Month pay.
• Annual Leave + Compensation Leave + Academic Leave + Wedding Leave + Compassionate Leave - applicable.

Check how your CV matches this job