Supply Chain Management Clerk: Creditors Management

About the Role

The Department of Government Communications and Information System (GCIS) invites unemployed youth to apply for the Government entry level position of Supply Chain Management Clerk: Creditors Management. This role focuses on accurate payments processing, creditor management, and compliance to support financial reporting and supplier relations within the department.

What You'll Do

• Capture payments on LOGIS Integration and BAS.
• Confirm banking details on CSD before capturing payments.
• Export entities from CSD to BAS.
• Verify allocations for correctness before capturing payments on payment processing systems.
• Verify authenticity of signatures on the documents before capturing payments.
• Ensure compliance of all documents attached before capturing payments on the system.
• Ensure correct information is captured on these payment processing systems.
• Monitor and prioritise payments to ensure that no payments are processed after 30 days and within the standards set by the department.
• Ensure that invoices with queries are raised immediately with the relevant suppliers to ensure that invoices are still paid within the required standards.
• Run departmental 0-9 file and send inputs to sections for IFS/AFS.
• Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables).
• Ensure that accounts of creditors of the department are not outstanding for more than 30 days.
• Assist in linking invoices on ITS (Invoice Tracking System).
• Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables) timeously.
• Respond to enquiries and queries timeously and keep a record of enquires/queries handled including the turnaround time.
• Compile accurate work statistics.
• When required assist with the compilation of the 30 Days report of payments.
• Assist with the BBBEE statistical data reports.
• Assist with the preauthorisation of payments where required.
• Provide general office support.

What We're Looking For

• Must be in possession of an appropriate qualification (NQF Level 5 or Higher) in Public Management, Public Administration, Logistics Management, Public Finance, Accounting, Purchasing Management or equivalent qualification.
• Advantageous: General exposure in the field will be an added advantage.
• Knowledge and Skills: Knowledge of BAS, LOGIS and Procurement Integration (PI). Excellent writing and communication skills, ability to manage and plan. Ability to interpret and apply legislation and policies (PFMA, Preferential Procurement Regulations, BBBEE, Treasury regulations, Contracts, etc.).
• Ability to work independently without close supervision. Ability to handle multiple tasks simultaneously and able to work under pressure. The incumbent should be self-driven, creative, innovative, flexible and highly motivated. Excellent co-ordination skills. Ability to work in a team. Client service orientated. Have initiative and pay close attention to detail. Report writing. Knowledge of the Microsoft packages, i.e. MS Word, MS Excel as well as Ms Outlook. Payment capturing and statements interpretation.

Nice to Have

• General exposure in the field will be an added advantage.

Compensation & Benefits

• Salary: R237 453 per annum (Level 5).