Supply Chain Assistant

Supply Chain Assistant

Future Resilience and Development Foundation (FRAD) is a registered non-profit organization with the corporate affairs commission (CAC) with No CAC/IT/NO/139393 in accordance with the Nigerian Law in 2019. The organization was established with the sole aim and objective to promote social service through community development projects that ensure meaningful a...

Supply Chain Assistant

Job Type Full Time Qualification BA/BSc/HND

Experience

• Location Borno

• Job Field Procurement / Store-keeping / Supply Chain

• Purpose of the Position

• The Supply Chain Assistant will provide administrative and operational support to the Procurement and Logistics team in the planning, procurement, receipt, storage, documentation, and distribution of goods and materials required for FRAD Foundation's programs. The position will support efficient supply chain processes, accurate record keeping, proper inventory management, timely delivery of supplies, and compliance with organizational policies and procedures. The role will also assist in maintaining effective coordination with suppliers, service providers, program teams, warehouses, and field offices.

Key Responsibilities

• Procurement Support

• Assist the Procurement and Logistics team in implementing procurement activities in accordance with FRAD Foundation policies and procedures.

• Support the preparation and processing of purchase requests, requests for quotations, purchase orders, and other procurement documents.

• Assist in obtaining quotations from approved and potential suppliers as directed.

• Disability + Accessible environment = Inclusion, Building Resilience, Leave No one behind

• Support the comparison and documentation of supplier quotations and other procurement information.

• Maintain organized procurement files and ensure all supporting documentation is properly filed.

• Follow up with suppliers on quotations, orders, delivery schedules, and outstanding procurement issues.

• Assist in maintaining an updated supplier and service provider database.

• Ensure procurement documentation is complete, accurate, and properly authorized before processing.

• Logistics and Supply Chain Support

• Assist with the coordination of the movement and delivery of goods and materials to project and field locations.

• Support the planning and scheduling of deliveries in coordination with program and logistics teams.

• Track the status of ordered goods and ensure timely delivery to the required locations.

• Assist in coordinating transportation arrangements for goods and materials.

• Support loading, offloading, transportation, and distribution activities when required.

• Ensure goods are handled, transported, and delivered safely and appropriately.

• Report delays, shortages, damages, or other supply chain challenges promptly to the supervisor.

• Inventory and Warehouse Support

• Assist in receiving, inspecting, counting, and recording goods and materials delivered to the organization.

• Ensure received items correspond with approved purchase orders, delivery notes, and other relevant documentation.

• Support proper arrangement, storage, labeling, and protection of items in the warehouse or storage facilities.

• Maintain accurate stock records, stock cards, bin cards, and inventory registers.

• Assist with periodic physical stock counts and reconciliation of inventory records.

• Report damaged, expired, missing, or obsolete items to the supervisor.

• Support the issuance and distribution of items based on approved requests