About this role
Career Category
Operations
## Job Description
Job Description
Purpose
Manage end-to-end purchase-order (PO) activities for key clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Coordinate with finance & accounting to ensure clinical trial finance systems are accurately maintained with PO data.
Responsibilities
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Lead PO lifecycle activities for clinical-trial suppliers: PO creation, submission, amendment/change-order management, and closure.
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Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect clinical trial SOWs, budgets and deliverables.
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Contribute to periodic (monthly/quarterly) financial accounting processes, maintaining accurate and complete supplier PO information.
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Serve as counterpart for key clinical trial suppliers with respect to financial oversight working across the Amgen portfolio.
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Maintain relationships with key suppliers to ensure process alignment, status updates and timely issue management.
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Communicates, resolves, and tracks PO budget-related questions between Finance Operations and Clinical Trial teams
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Maintains materials for project financial review meetings with Clinical study teams.
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Maintain PO accuracy and compliance with Amgen policies
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Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.
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Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments
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Manage and resolve issues related to supplier invoices and payments in partnership with invoice approvers and Amgen AP
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Maintain PO tracking (dashboard/log) and deliver regular PO status reports.
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Monitor PO-related supplier delivery and identify PO risks; share issues with manager and Supplier Governance Leads for oversight and escalation.
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Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.
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Key Activities
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PO lifecycle management
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Review SOWs to confirm compliance with Amgen purchasing standards.
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Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.
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Manage PO amendments and change orders to reflect scope changes.
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PO submission & tracking
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Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking dashboard showing submission, routing/approvals, funding status, and closure targets.
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Proactively chase routing/processing issues and escalate blockers to the Manager or Supplier Governance Leads
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Analyze PO related data support optimized processing times and quality
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Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets
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Financial stewardship (scope limited to PO spend tracking)
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Perform ongoing budget reviews and track commitments against PO balances; identify variances and forecast spend related to active clinical supplier POs.
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Provide accurate and complete supplier PO information to support financial accrual and forecasting processes
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Perform data QC to ensure accuracy of data in source systems
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Use data analysis to investigate issues, answer study budget related queries
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Supplier oversight & issue coordination
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Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
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Communicate with supplier and study teams to review PO, invoice, and PO budgets topics
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Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
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Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
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Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.
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