Student Graduate Assistant

Student Graduate Assistant

Please see Special Instructions for more details.

Please note that the current vacancy is with the School of the Sciences.

Posting Details

Position Description

Posting Number 01158

Position Title Student Graduate Assistant

Department Academic Affairs: Executive Vice President & Provost's Office

Position Summary

The Student – Graduate Assistant works as a member of a team to advance and support the operations of the assigned department. Responsibilities include, but are not limited to, researching, summarizing, and preparing reports on specific topics, contributing to and participating in special programs, preparing spreadsheets and recording and compiling data, designing presentations, scanning (requires FERPA training, which will be provided), general office tasks, and assisting with events. This position requires occasional evening and/or weekend hours.

Education/Experience

Bachelor’s degree required. Enrolled full-time in a master’s degree program at Stevenson University and eligible for participation in the Graduate Assistant program (cumulative GPA of 3.0 or better). Must be/remain in good standing with the University academically and judicially.

Must be available to report to their designated campus to perform their assigned duties. This is an in-person position.

Knowledge/Skills/Ability

• Organized with attention to detail and accuracy.
• Strong analytical, reasoning and problem-solving skills.
• Self-motivated, flexible, and able to work independently as well as in teams.
• Excellent oral and written communication skills.
• Excellent interpersonal and cultural competency skills and the demonstrated ability to communicate effectively with people of diverse backgrounds.
• Must show a commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Commitment to integrity, excellence, learning, and community.
• Proficiency in Microsoft applications, including PowerPoint, Word, and Excel is required.
• Database management, website development, and other computer skills are valued.
• Complete FERPA training and maintain strict confidentiality regarding all aspects of the position.
• Ability to work evenings and/or weekends as needed.

Physical Requirements

Medium work: including the following physical activities: prolonged periods of being in a stationary position, occasionally move about inside the office to access supplies and office machinery, occasionally help with setting up table and chairs for event preparation, and occasionally lifts boxes up to 30 pounds. Daily work with computers, monitors, security cameras, copy machines, and other office equipment is required. Communicate and exchange accurate information and ideas so others will understand, observe, and inspect details at close range. Working conditions are primarily inside. Additional hours in evenings and on weekends may be required.

Essential Functions

Student Success- Testing Center (Owings Mills Campus)

• Proctor exams in the Academic Link Testing Center for students requiring make-up exams or exams that require learning accommodations approved through the Office of Accessibility and Disability Services.
• Monitor faculty submission and retrieval of exams, testing appointments, and administer exams to students.
• Compile assessment and evaluation data, as assigned.

Student Success- Accessibility and Disability Services (Owings Mills Campus)

• Assist with registration and training of GLEAN and Kurzweil for both students and staff, including serving as a liaison for the product providers and Stevenson University.
• Work one-on-one with students with disabilities on time management and organization skills, including having weekly mentoring meetings with students.
• Serve as a reader and/or scribe for students approved for testing accommodations.
• Assist with planning and execution of Delta Alpha Pi International (DAPi) Honor Society events.
• Support the office with research, benchmarking, Accommodate clean-up, and data collection and interpretation.

Student Success- Office of Academic Support (Owings Mills Campus)

• Help oversee the South Campus Learning Commons student space located in the School of Business and Leadership.
• Develop reports and presentations to be delivered to faculty and staff on various topics related to student success.
• Create social media campaigns and marketing materials to inform the campus community of CSS programs and services.
• Help prepare materials for New Student Orientation and other CSS programs.

Library (Owings Mills North Campus)

• Assist with Archives, Collections, Interlibrary Loan, and Systems projects.
• Create and/or coordinate library displays, events, or other marketing initiatives.
• Maintain the Little Free Library.
• Work at the front desk as needed.
• Work on special library projects.

LTID (Owings Mills North Campus)

• Update and maintain student-facing media and Blackboard learning resources that guide students in effectively navigating and using the LMS.
• Provide technical and administrative support for long-term LTID projects, including coordinating communications with academic leadership and tracking project progress.
• Support faculty professional learning events, hosted by the Learning Technologies & Instructional Design Team, by assisting with preparation of materials, technology setup, live session support, and post-event follow-up tasks.
• Required: Proficiency with MS 365 Applications (Word, Excel, PowerPoint, Forms). Desired: Interest in educational technologies or teaching/training

Provost’s Office (Greenspring Campus)

• Provide administrative support to the Provost, the Vice Provost for Outreach, and the Assistant to the Provost including but not limited to completing research and benchmarking, compiling and analyzing data, preparing spreadsheets, reports and presentations, and assisting with projects and events.
• Assist with management and tracking of articulation agreements.
• Assist with management of the Provost’s Office portal site.

Scholars Programs (Owings Mill North Campus)

• Provide administrative support for the Faculty Directors of the Leadership, Service, and Honors Scholars Programs, including but not limited to preparation of spreadsheets and reports, compilation of assessment results, and general office tasks.
• Provide support for events including but not limited to creating flyers and promotional materials, creating and monitoring rsvp forms, creating programs (and QR codes) and nametags, assisting with event set-up and breakdown, and taking attendance (as needed).
• Provide chaperone duties once per month at the Baltimore Speaker Series event (7/year) and submit student attendance roster to Faculty Directors.

Utilize GivePulse software to verify student volunteer hours, export reports as needed for the Faculty Director to review student compliance with program requirements and provide administrative support by adding and archiving students into the system.

• Document Service Scholar volunteer opportunities by managing Microsoft form submissions and communicating information to the Faculty Director.
• Manage inventory for Scholars Program promotional materials (shirts, pens, graduation pins & boxes, etc), as well as preparing materials for Admissions Events.

School of Business and Leadership: Dean’s Office (Owings Mills Campus)

• Provide administrative support including but not limited to reviewing course syllabi, assisting with textbook orders, updating materials for admissions events, participating during admissions and New Student Orientation events, planning and participating in school and student events, and providing other administrative support as needed.
• Provide research support including but not limited to compiling information for reporting purposes, drafting project-specific surveys, administering surveys, and assisting with research for special projects.
• Requirements: Demonstrated proficiency in creating and managing spreadsheets, experience with Microsoft 365 applications (e.g., Excel, Word, PowerPoint, and Outlook) in producing professional documents and reports, ability to complete assigned projects accurately and in a timely manner.

School of

Education

• Dean’s Office (Owings Mills North Campus)
• Provide administrative support to the Associate Dean, Graduate Director, and faculty including but not limited to completing accreditation research, compiling and analyzing data, summarizing reports, and preparing spreadsheets.
• Prepare recruitment materials including designing flyers a