About this role
Stores Executive
Location: Grand Mercure Ahmedabad GIFT City, Gandhinagar, India
Stores Executive
Job Description
- Maintain and update inventory records and stock registers.
- Receive, inspect, and verify incoming materials against purchase orders and invoices.
- Prepare Goods Receiving Notes (GRN) for received materials.
- Issue materials to departments against approved requisitions.
- Monitor stock levels and coordinate with the Purchase Department for replenishment.
- Conduct regular physical stock verification and maintain accurate inventory records.
- Ensure proper implementation of FIFO and FEFO practices.
- Maintain proper storage, cleanliness, and organization of the stores.
- Monitor expiry dates, damaged goods, and slow-moving stock.
- Verify invoices, purchase orders, and delivery challans.
- Maintain records of stock transfers, returns, and material issuance.
- Coordinate with all departments for their material requirements.
- Support internal and external audits and ensure compliance with hotel policies.
- Control wastage, pilferage, and unnecessary stock accumulation.
- Prepare daily, weekly, and monthly inventory reports.
- Ensure proper documentation and timely updating of inventory in the system.
- Maintain safety, security, and hygiene standards in the stores.
- Perform any other duties assigned by the Stores Manager / Materials Manager.
Qualifications
- Bachelor’s degree or Diploma in Hotel Management, Supply Chain Management, Commerce, or a related field.
- Minimum 1–2 years of experience in Stores / Inventory Management, preferably in the hospitality industry.
- Knowledge of inventory management, stock control, and store operations.
- Familiarity with FIFO, FEFO, and stock reconciliation procedures.
- Basic knowledge of purchase orders, GRNs, invoices, and material requisitions.
- Proficiency in MS Excel and inventory management software.
- Good communication and coordination skills.
- Strong attention to detail and accuracy.
- Ability to maintain proper documentation and inventory records.
- Knowledge of hotel operating supplies, food, beverages, and general materials.
- Honest, responsible, and organized with good time management skills.