About this role
Job title: Stock and Sales Administrator M/F
About the Role The Stock and Sales Administrator (M/F) will oversee New Equipment Stock in the Warehouse, process Sales orders, arrange transport for collection and delivery, and handle supplier invoices and monthly stock takes. This role provides essential administrative support to ensure efficient stock management and warehouse operations at CFAO.
What You'll Do
- Receive stock and ensure accurate recording of data
- Account for all stock in warehouse and yard
- Reconcile gate moves and account for movement through invoicing and GRV
- Promptly plan delivery and collection of stock
- Perform monthly stock takes with no variance
- Maintain records on the use and/or damage of stock or stock handling equipment
- Inspect stock for defects on receipt and before delivery; report damages to the manager
- Receive new stock items and supply GRV to Sales; store in designated area
- Share responsibility for stock discrepancies
- Prepare monthly reports on stock holding, value and provisions
- Participate in team/department meetings and development/training initiatives
- Check costings and sales order alignment
- Process Sales orders and manage allocations
- Manage PDI Process
- Daily invoicing in line with delivery arrangements
- Debtors' management: Ensure payments are received timeously
What We're Looking For
- Minimum 2 years’ experience in a similar position
- Relevant tertiary qualification in stock management and/or business administration
- Knowledge of administrative and clerical procedures and systems (word processing, file management, forms, terminology)
- Computer literate with strong interpersonal and communication skills (verbal and written)
- Good customer service and support
- Ability to communicate with Supervisors, Peers, or Subordinates; establish and maintain cooperative working relationships
- Ability to organize, plan, and prioritize work; manage deadlines
- Ability to communicate with external parties (customers, the public, suppliers) as needed