State Coordinator

Ace Strategy & Consults

State Coordinator

• Job Type Full Time
• Qualification BA/BSc/HND , MBA/MSc/MA
• Experience 4 years
• Location Ekiti , Gombe , Jigawa , Kaduna , Kano
• Job Field Project and Program Management

Key Responsibilities

• Program Implementation & Coordination
• Support implementation of approved program activities at state level.
• Translate workplans into actionable state-level activities and timelines.
• Track activities, milestones and deliverables.
• Coordinate follow-up across program teams and implementing partners.
• Support state-level meetings, trainings, workshops and field activities.

Deliverables:

• Updated implementation trackers and workplans; activity updates; action trackers; coordination records.

• Monitoring & Performance Tracking

• Monitor program activities against agreed targets, milestones and timelines.

• Track implementation progress and identify delays, gaps and bottlenecks.

• Support routine facility and field monitoring.

• Verify implementation status and follow up on outstanding activities.

• Escalate performance issues requiring management attention.

Deliverables:

• Performance trackers; monitoring updates; facility/field monitoring reports; documented follow-up actions.

• Stakeholder Engagement & Coordination

• Support engagement with relevant state government institutions, health facilities, implementing partners and other stakeholders.

• Coordinate routine communication and follow-up with state-level stakeholders.

• Support stakeholder meetings and document decisions and action points.

• Maintain records of stakeholder engagements and commitments

Deliverables:

• Stakeholder engagement records; meeting documentation; action trackers; stakeholder updates.

• Program Data &Performance Management

• Support the collection and compilation of program implementation data.

• Review program data for completeness and consistency.

• Maintain program performance trackers and databases.

• Support basic analysis of implementation and performance data for program monitoring.

• Work with the Analyst to ensure timely availability of information for program reviews and reporting.

Deliverables:

• Updated program databases and trackers, data quality checks, performance summaries, data inputs for program reviews.

• Reporting & Documentation

• Prepare routine state-level implementation updates.

• Prepare field visit reports, activity reports, meeting minutes and presentations.

• Provide timely inputs into program, management and donor reports.

• Maintain accurate records of program activities, deliverables and decisions.

• Support documentation of implementation progress and lessons from program delivery.

Deliverables:

• State-level updates; field and activity reports; meeting records; presentations; inputs to program and donor reports.

• F. Risk, Issue &Action Management

• Identify implementation risks, challenges and bottlenecks.

• Maintain risk, issue and action trackers.

• Follow up with responsible persons or stakeholders on agreed mitigation actions.

• Escalate unresolved or high-priority issues to the Associate.

• Monitor progress towards resolution of identified issues.

Deliverables:

• Updated risk and issue trackers; mitigation/action plans; escalation notes; resolution updates.

• Reporting Lines

• Reports directly to the Associate, AISID, who is responsible for overall supervision, performance management, work planning and review of deliverables.

• Works closely with the Analyst on day-to-day program implementation, monitoring, data tracking, documentation and follow-up of state-level activities.

• Coordinates with relevant AISID program, research, monitoring, operations and other functional teams as required.

• Engages with government institutions, health facilities, implementing partners and other stakeholders in line with assigned responsibilities.

• May provide day-to-day guidance and oversight to Project Intern(s) assigned to support state-level activities.

• Qualifications & Requirements

Education

• Bachelor’s degree in public health, Health Sciences, Social Sciences, Development Studies, Economics, Statistics, Management, Project Management or a related field.
• A Master’s degree or relevant postgraduate qualification will be an advantage.

Experience

• Minimum of 4 years of relevant professional experience in program implementation, project coordination, monitoring and evaluation, health systems strengthening or development program.

• Demonstrated experience supporting program at state or subnational level.

• Experience coordinating multiple activities, teams or stakeholders within a program environment.

• Experience engaging with government institutions, health facilities, development partners, NGOs or other program stakeholders.

• Experience with program monitoring, performance tracking, reporting and data management.

• Experience working on donor-funded or multi-partner program will be an advantage.

• Experience in maternal, newborn and child health (MNCH) programs, particularly at state or facility level, will be an added advantage.

• Skills & Competencies

• Strong program coordination and implementation management skills.

• Ability to monitor multiple activities, deliverables and timelines simultaneously.

• Fluency in English and Yoruba, with the ability to communicate effectively with relevant stakeholders in the state.

• Strong analytical and problem-solving skills, with the ability to identify implementation gaps and propose practical solutions.

• Strong report writing, documentation and presentation skills.

• Strong organisational and planning skills, with exceptional attention to detail.

• Ability to work independently while collaborating effectively with multidisciplinary teams.

• Strong communication and facilitation skills.

• Proficiency in Microsoft Office Suite, particularly Excel, Word and PowerPoint.

• Familiarity with digital data collection and program monitoring tools such as Kobo Collect, ODK, SurveyCTO or similar platforms will be an advantage.

• Familiarity with DHIS2 or other routine health information systems will be an advantage.

• Ability and willingness to travel within the assigned state and occasionally to other locations as required.