Sr. Subcontract Specialist

Aecon Group - Sr. Subcontract Specialist

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT – Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.

The Hamilton LRT isn’t just a transit project—it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

Reporting to the Senior Manager, Procurement and Subcontract, the Procurement Specialist, Subcontracts will support the Hamilton HLRT project. The Procurement Specialist will be responsible for providing support to the Senior Manager for all phases of subcontract and vendor coordination.

What You'll Do Here:

• Prepare and manage major subcontract procurement planning using Path to Award Tracker. Conduct weekly meetings to update Path to Award with operations to provide visibility on package status.
• Assist operations in preparing and documenting proponents lists for RFQ packages ensuring inclusion of preferred and Indigenous vendors.
• Establishes and maintain the Subcontract filing system as per the Project standard. Provide guidance to operations on filing structure use and requirements.
• Prepare commercial documents and asset operations in collection of technical documents for RFQ packages Ensure the execution NDAs for new packages and file in project repository.
• Coordination with other disciplines within project team including safety, quality, environmental, Integrated Digital Delivery (IDD) to pull in relevant information in the preparation and evaluation of RFQ packages.
• Send out and manage RFQ communications/addendums using approved software for the project.
• Set up, chair and document bid clarification meetings with shortlist proponents.
• Prepare initial commercial evaluation & recommendation documents for review with operations team members.
• Complete operational and financial due diligence as required on shortlisted bidders through running, analyzing and interpreting Dun & Bradstreet reports.
• Understanding standard terms and conditions included in our standard contract templates to be able to effectively manage negotiation of terms and conditions with proponents and liaison with legal department as required.
• Formation of subcontract documents to be issued for signature. Manage collection of both internal and external signatures and ensuring executed documents are saved in project folder repository. Collect all preferred proponent supporting documentation including insurance, WSIB, Form 1000 and performance securities (where applicable).
• Set up, chair and document kick off meetings with successful proponent and internal disciplines prior to mobilization to site.
• Ensure set up of commitments in SAP for executed Subcontracts in compliance with Aecon Procurement Plans and Policies.
• Understanding and ensure compliance with project Procurement Plans and Subcontract Standard Operating Procedures (SOP's).
• Handoff package to contract administrator in documented hand off meeting.

What You Bring to the Team:

• 5-8 years of procurement or relevant experience within the construction and infrastructure industry.
• Knowledge of purchasing principles, techniques, practices and ethics.
• Knowledge of contract law, negotiating business agreeme