Sr. IT Project Manager

Key Responsibilities

• 1. Project Planning & Execution

• Lead the planning, execution, and delivery of IT and facilities projects from initiation to closure.

• Develop detailed project plans, including scope, timeline, resources, and budget.

• Monitor and report on project progress, risks, and issues, ensuring timely resolution.

• Coordinate with internal departments, contractors, and external vendors to ensure project deliverables are met on time and within budget.

• 2. Facilities Project Management

• Plan and manage facilities projects such as office buildouts, renovations, relocations, space planning, and infrastructure upgrades.

• Manage facilities vendors and service contracts and ensure minimal disruption to business operations during project work.

• 3. Stakeholder Management

• Collaborate with key stakeholders, including business leaders, IT teams, facilities staff, and end-users, to gather requirements and align project objectives.

• Facilitate communication between stakeholders, providing updates on project status and changes.

• 4. Technical Oversight

• Work closely with developers, engineers, system administrators, and facilities technicians to ensure technical feasibility and adherence to best practices.

• Assist in the identification and evaluation of new technologies, equipment, and functionalities that can enhance business processes and the work environment.

• 5. Change Management

• Apply change management processes to support the promotion of changes into production and the implementation of facilities changes, ensuring future readiness and regulatory compliance.

• Facilitate training sessions and create the necessary documentation to guide users through system and facilities changes.

• 6. Risk, Issue, and Safety Management

• Identify potential risks and issues that may impact project delivery and develop mitigation strategies.

• Ensure facilities projects meet health, safety, and building code requirements.

• Monitor project progress and address challenges proactively to keep the project on track.

• 7. Quality Assurance

• Ensure that project deliverables meet quality standards and business requirements.

• Conduct project reviews and retrospectives to identify lessons learned and opportunities for improvement.

• 8. Performance Tracking

• Track project performance against established KPIs and metrics, providing regular reports to management.

• Conduct post-project evaluations to identify lessons learned and opportunities for improvement.

• 9. Budget Management

• Manage project budgets across IT and facilities initiatives and ensure that resources are allocated efficiently.

• Track expenses and report on budget adherence and any variances.

Qualifications

• Bachelor’s degree in information technology, Computer Science, Construction/Facilities Management, Business Administration, or a related field; PMP, Agile, or Scrum certification is a plus.

• 6+ years of experience in project/program management, with at least 4 years managing IT and/or facilities implementations.

• Strong understanding of IT systems (SDLC, infrastructure) and facilities operations (buildouts, space planning, physical infrastructure, and vendor management).

• Proven experience in leading cross-functional teams and managing multiple projects simultaneously.

• Excellent communication, leadership, and interpersonal skills.

• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.

• Familiarity with project management tools (e.g., Jira, SharePoint, Microsoft Project, etc.) and methodologies (e.g., Agile, Scrum, Waterfall).

• Working knowledge of facilities, building codes, safety standards, and contractor/vendor management is preferred.