Sr. Administrative Assistant

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities.

Responsibilities

• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.

• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.

• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.

• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.

• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.

• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.

• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.

• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.

• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.

• Demonstrated experience supporting senior executives or leadership teams in an administrative capacity.

• Strong background in calendar management within a high-volume, fast-moving environment.

• Proven ability to coordinate domestic travel arrangements and build well-organized itineraries independently.

• Proficiency in Microsoft Excel for tracking data, maintaining reports, and organizing information effectively.

• Experience handling expense reporting, reconciliation, or related financial administrative work; QuickBooks familiarity is preferred.

• Excellent organizational skills with the ability to manage multiple deadlines, frequent changes, and competing demands.

• Clear written and verbal communication skills, including the ability to document meeting notes and follow up on action items.

• Ability to exercise sound judgment, maintain discretion, and serve as a dependable support partner to leadership.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

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• Sr. Administrative Assistant

• We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities.

Responsibilities

• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.

• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.

• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.

• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.

• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.

• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.

• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.

• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.

• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.

• Demonstrated experience supporting senior executives or leadership teams in an administrative capacity.

• Strong background in calendar management within a high-volume, fast-moving environment.

• Proven ability to coordinate domestic travel arrangements and build well-organized itineraries independently.

• Proficiency in Microsoft Excel for tracking data, maintaining reports, and organizing information effectively.

• Experience handling expense reporting, reconciliation, or related financial administrative work; QuickBooks familiarity is preferred.

• Excellent organizational skills with the ability to manage multiple deadlines, frequent changes, and competing demands.

• Clear written and verbal communication skills, including the ability to document meeting notes and follow up on action items.

• Ability to exercise sound judgment, maintain discretion, and serve as a dependable support partner to leadership.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.