Sponsored Programs Administrator

Sponsored Programs Administrator

As part of your application, please submit a brief statement of values (less than 250 words) describing how your personal and professional values align with NEOMED’s core values of Integrity, Collaboration, and Excellence. We are seeking individuals who not only bring strong skills and experience, but also demonstrate a commitment to these values in their work performance.

Posting Details

Position Information

Position Title Sponsored Programs Administrator

Position Type Admin/Professional

Department Research & Sponsored Programs

Full or Part Time Full Time

Pay Grade MN7

Position Summary Information

Department Specific Information

Join Northeast Ohio Medical University’s (NEOMED) Office of Research and Sponsored Programs NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting

Salary

Range: $43,662– $49,836, commensurate with experience.

Benefits & Perks NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.

Healthcare Coverage Competitive medical, dental, and vision insurance through Medical Mutual Flexible Spending Account (FSA) or Health Savings Account (HSA) Short-and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151) Educational benefits with our partner universities (Policy#3349-07-45) Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Assist with and support proposal preparation and submission and non-financial post-award functions.

Principal Functional Responsibilities

Proposal Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances.

Recordkeeping and Database Maintenance: Maintain all paper and electronic files and databases based on Department standards, policies and procedures; accurately enter proposal and award data into grants management system; process proposals classified “not funded” according to Department policy. Assist the Director and eRA Manager in reports and metrics.

Non-Financial Post-Award: Prepare and compile documents necessary for setup of awards by Grants Accounting ensuring accuracy of documents and file folder set up; Provide assistance to Senior Sponsored Programs Administrator in the execution of subawards/consulting agreements; Maintenance and monthly reporting of FCOI and Research Security.

Grant Monitoring: Monitor active grants to ensure proper grants administration based on Department policies and procedures; ensure timely submission of non-financial reports. Assist with sponsored programs closeout processes.

Other

Duties

• Perform other duties as assigned.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.

• Two years general administrative experience and experience with standard office software packages.

• Proficient in Microsoft Office Suite, particularly in Excel.

• Preferred Qualifications

• Bachelor’s degree.

• Experience in higher education and fundamentals of research administration.

• Banner experience.

• Physical Requirements

• Must be able to utilize a phone, computer and other office equipment.

• Posting Detail Information

• NEOMED Campus Safety Guidelines

• In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

• Close Date

• Supplemental Questions

• Required fields are indicated with an asterisk (*).

• What are your salary expectations for this position?

• (Open Ended Question)

• Applicant Documents

• Required Documents

• Resume

• Cover Letter/Letter of Application

• Statement of Values

• Optional Documents