About this role
Specialist, Professional Events
Job Summary
We are seeking a highly organized, proactive, and customer-focused Professional
Education
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Events Specialist to help drive the successful planning and execution of healthcare professional (HCP) education programs across the United States. This role serves as a key partner in delivering exceptional educational experiences that support marketing, medical and overall company wide business objectives.
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The Specialist will manage multiple educational initiatives simultaneously, collaborating with Marketing, Medical Affairs, Compliance, Sales, and external vendors to deliver high-quality virtual, hybrid, and in-person HCP educational events. This position offers the opportunity to contribute both operationally and strategically while developing expertise in healthcare professional education and event management.
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Event Planning & Coordination
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Coordinate event logistics including but not limited to registrations, attendee communications, audio visual production, food and beverage planning, and meeting materials creation.
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Lead onsite event execution activities, proactively resolving issues and ensuring a seamless attendee experience.
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Manage vendor deliverables and timelines while ensuring event requirements, expectations, and deadlines are clearly communicated and achieved.
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Track project milestones and follow up with stakeholders to ensure deadlines are met.
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Maintain event planning documents, templates, and event specific budgets.
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Support the implementation of established event processes and identify opportunities for increased efficiency.
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Build strong working relationships across Marketing, Medical Affairs, Compliance, Procurement, Sales and vendor teams.
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Analyze event performance data and develop post-event insights and recommendations to support continuous improvement.
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Help identify trends and opportunities for continuous improvement based on event outcomes and participant feedback.
Basic Qualifications:
- At least 3 years of experience in event management, professional education, healthcare marketing, meetings management, conference planning, or related disciplines.
- Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
- Strong customer service mindset with a commitment to delivering exceptional attendee experiences.
- Ability to anticipate challenges and proactively develop solutions.
- Demonstrated ability to work independently while managing multiple priorities.
Preferred:
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Experience in healthcare, pharmaceutical, medical device, or professional education environments.
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Familiarity with virtual event platforms and registration systems.
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Exposure to working with external vendors or event agencies.
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Basic understanding of HCP engagement and compliance requirements.
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Additional Requirements
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Ability to travel up to 25-30% for event support and onsite execution.
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Willingness to work evenings or weekends as required by event schedules.
Additional Information: Compensation & Benefits:
- For U.S.-based positions only, the annual base salary range for this role is $75,800.00 - $113,750.00
- This position may also be eligible for incentive compensation. We offer a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- And additional employee wellness programs