About this role
Specialist, Human Resources
Hybrid in Tokyo. Full time. Posted Today.
Our Tokyo office HR team handles and enhances all aspects of human resources and employee experience. The team oversees talent acquisition including recruitment, interviewing and onboarding to ensure we attract and retain top legal talent and business services professionals. Responsibilities include policy development and implementation, employee relations, compensation and benefits programs, training, professional development, workload assignment, mobility, and fostering a positive workplace culture. The HR team also manages performance, employee engagement, and compliance with labor laws. Through comprehensive HR strategies and initiatives, the team aims to motivate and equip employees worldwide to achieve the office’s goals.
Key responsibilities include:
- HR Operations and Compliance
- Oversee lawyer compliance for the Tokyo office, including practicing certificates, regulatory registrations, visas and required reporting.
- Provide information such as new joiner/leaver, various changes for monthly payroll to Finance. Also manage time tracking system for payroll.
- Maintain accurate HR documentation and employee records in line with Firm policies, using iManage and HR systems effectively.
- Act as HRIS (Workday) super user, managing employee lifecycle data, onboarding and offboarding information, and HR reporting.
- Coordinate local and international benefits and process invoices, liaise with insurers and the Global Benefits team, and advise employees on accessing benefits.
- Support annual compensation and evaluation processes through data management, reporting, letter production and meeting coordination.
- Manage core HR operations including leave administration, staff movement tracking and compliance-related reporting.
- Partner with the HR Manager and Global Mobility teams on onboarding, offboarding, secondments, regulatory updates and HR/office events.
- Recruitment
- Serve as the primary recruitment contact for the Tokyo office, advising partners and managers on hiring across legal and business services.
- Manage end-to-end experienced hire recruitment, including sourcing, agency management, interview coordination and recruitment administration, utilising HRIS (Workday) and our Manila Service Centre to ensure efficient hiring process.
- Monitor market and salary data to support competitive offers and informed hiring decisions.
- Lead Early Careers recruitment campaigns, working with Employer Brand and APAC Talent Acquisition teams on student-focused marketing materials and adverts.
- Plan and deliver student recruitment events and summer clerkship program, ensuring strong partner engagement.
- Oversee assessment, selection and offer processes for summer clerks and NQ Bengoshi, including clerk-to-NQ conversion.
Qualifications and experience required:
- 3 years+ experience in an HR Admin/Operational role, with a focus on recruitment/talent acquisition
- Diploma / Degree in HRM, Business Administration or equivalent
- Experience in managing HRIS (Workday preferred)
- Native Japanese language skills and fluent business English
- Candidates with experience in the legal industry are preferred
- Good communication and strong interpersonal skills
- Well versed with Japan statutory regulation