Specialist, Global Accounts Payable Expense

Job Description Summary

We have an opening for a Specialist, Global Accounts Payable Expense.

The Expense Specialist is the dedicated owner of travel and expense operations within the Global Accounts Payable function at Paul Hastings. This role carries full responsibility for T&E processing, policy compliance enforcement, employee expense reimbursement, T&E audit and exception management, corporate and purchasing card reconciliation, and virtual payables program operations. The Expense Specialist owns the T&E ecosystem end-to-end — serving as the firm’s day-to-day authority on expense policy, card program operations, and travel-related financial controls. Responsibilities also include second-line escalation support for Processors, cross-training and backup coordination, and advanced compliance workflows. The ideal candidate combines deep T&E functional expertise with the judgment to interpret policy in ambiguous situations, the discipline to enforce controls consistently, and the professionalism to partner with attorneys, partners, and firm leadership on sensitive expense matters.

Job Description

In this capacity, the Specialist, Global Accounts Payable Expense will:

Travel & Expense Processing & Reimbursement

• Own the end-to-end processing of employee expense reports, ensuring accuracy, policy compliance, proper documentation, and timely reimbursement within established SLAs;
• Review and process complex and high-value expense submissions, including partner travel, international expenses, client entertainment, and multi-currency transactions;
• Verify receipts, GL coding, matter/client allocations, and approval routing for all T&E submissions, resolving discrepancies and returning non-compliant reports with clear guidance;
• Process employee reimbursements across all payment methods, coordinating with Payroll where applicable for integration with pay cycles; and
• Manage T&E processing queues and cycle times, ensuring